Creating and Editing News and Events

Difference between News and Events

An event takes place on a particular date or dates and then it is over. Event listings show only upcoming events. A separate listing is required to see past events or the user can search for a past event.

News reports on topics, people and can be used to provide follow-up coverage on events. News items will be included in listings indefinitely, falling farther back in the list as they grow older.

News

Title

This is the title of the news item which will show up at the top of the page, but also will be the link that visitors use to get to the news item when it is listed on other parts of the site (news listings, related news sidebars, etc.). This should be short and descriptive.

Topics

Topics control what items come up in the right rail of the item. After you’ve saved the piece of content, be sure to check the sidebar and make sure you are happy with the related items that show in the right column.

Hold down the Control key (Command on a Mac) to select multiple items from this or any list.

News Type

General should already be selected and in most cases, this is the correct setting.

Audience

Choosing audiences from this list will put this content into the News or Events stream on the appropriate audience portal page.

Section

Choose the department that will have access to edit this item.

Show on these lists

Choose your department’s list. You can also include other lists, but be sure to contact those departments before you post content on their sites. This field allows you to choose from Administrative department lists. To distribute content to Academic department lists, see Domain Access Options.

Associated Person

If a person at the college is associated with this piece of content, you can link it to them. Start typing their email address until it shows up.

Lede Image

Upload an image here and Drupal will resize it (in proportion) for use all over the site. The most common places lede images show are on a news/event listing page or in sidebar Related content (as shown in the screen shot above). The lede image will not show on the item’s page.

Lede Text

Lede text will show on News listing page, or if an item is Sticky, it will show in the featured area of a News or Events listing page. It may also show in a Related sidebar. Lede text will not show on the item’s page.

Body

Works the same way as the body in an Article.

Journal Article Reference Information

You will most likely not use this text field

Slideshow

If you've created a slideshow, begin typing the title here and select from the options presented. Learn how to create a slideshow here.

Inline Images and Files

Images and Files work the same way as they do in Articles.

Domain Access Options

You can have your News or Event items included in Academic departments' listings by checking off the departments on this list. Be sure to leave Barnard College checked.

As with Lists, be sure to contact the department before adding content to their site.

Authoring Information*

For News, the Authored On date determines the date that the item is posted.

If you back-date a news item, it will appear to have been posted in the past. If you make the date in the future, your news item will not post until that future date hits. If you don’t put anything into this field, it will be timestamped at the moment you hit save, and your item will post immediately.

The date can be changed later.

Publishing Options

Moderation State

The item can be saved in one of two or three states, depending on your permissions:
- Draft
- Needs Review
- Published

Both draft and needs review will save the item, or a new version of an item, in an unpublished state until it is resaved with published selected. Draft and Needs Review items will appear in the listing under the Needs Review tab in My Workbench.

Sticky

If this field is checked, the news post will display at the top of every sticky-supporting list of which it is a part, regardless of when it was posted. It will stay there until this field is unchecked.

Events

We are in the process of migrating to a more robust calendar feature for the website. The first step, adding a new date system, is in place. This offers the ability for all-day, multi-day, and repeating events. Set the date here, but please also continue to set the date in the Authoring information until we have migrated over to using the new calendar displays.

Also check the boxes for Show on calendar and Date reviewed by an administrator. This lets us know that the date is, in fact, correct and does not need to be checked. (Past events will need to be checked and updated as we move to the new system.)

Event Type*

Pick the closest match from this list for your event.

Sub Title

If there is additional information that was not included in the title it can be included it here.

Date

As the help text below this field states, this field does not control when the event expires. It simply tells people viewing the site when your event is. The recommended format for a single date event is Day of the Week, Month Day, Year e.g.: Friday, January 28, 2011. If your event has multiple dates you can include both in this field however it makes sense.

Time

Include either the start time of your event or, if needed, a time range. It can also be left blank if it does not apply to your event.

Location

The location of your event can be included here. Directions to the location probably will not fit here, and so should be included in the Body or Right column copy. Leave blank if it is not applicable to your event.

Right Column Copy

Event items have the option for right column copy as a region to include registration information, application links, or any other logistical information that you want to draw attention to. Contact information for the event can also be placed here. The same recommendations apply for right column copy in events as they do in articles.

Authoring Information*

The Authored On field for events should be thought of as the Expiration Date field. The date you put here should be the date you would like this event post to be removed from your calendar. A good strategy is to set the date to the date of your event and the time to 23:59:00 so that it expires at the end of the day of the event.