Weather Update

Due to the storm, Barnard College closed at 4pm Friday, for non-essential personnel. “Essential personnel" include staff in Facilities, Public Safety and Residence Halls.  

Friday evening and weekend classes are cancelled but events are going forward as planned unless otherwise noted. The Athena Film Festival programs are also scheduled to go forward as planned but please check http://athenafilmfestival.com/ for the latest information. 

The Barnard Library and Archives closed at 4pm Friday and will remain closed on Saturday, Feb. 9.  The Library will resume regular hours on Sunday opening at 10am.  

Please be advised that due to the conditions, certain entrances to campus may be closed.  The main gate at 117th Street & Broadway will remain open.  For further updates on college operations, please check this website, call the College Emergency Information Line 212-854-1002 or check AM radio station 1010WINS. 

3:12 PM 02/08/2013

Petty Cash Procedures

Policies on Using a Petty Cash Fund

Certain departments are authorized to use a Petty Cash fund for making small disbursements. Policies on the use of petty cash funds are as follows:

  • The department should maintain the fund in a locked petty cash box, which should be kept in a locked cabinet, desk or closet.
  • The following items should not be paid from the petty cash fund:
    • Equipment purchase
    • Service payments (e.g., wages, consulting fees)
    • Advances
    • Registration fees & dues
  • A petty cash fund should not be used to cash checks.
  • One person from a department should be designated as the petty cash fund custodian, and cannot draw from the fund without the Department Head's approval.
  • If the employee who established the Petty Cash Fund leaves the college or changes departments, the Petty Cash account must be closed out and a new one opened.

Petty Cash Procedure

Petty Cash Fund

To establish a new petty cash fund, a Request for Petty Cash Advance is submitted to the Controller's Office for approval.

Petty Cash Reimbursement

To reimburse the fund, a Petty Cash Reimbursement Request is prepared for the amount of petty cash spent. The form is then submitted to Accounts Payable with the actual receipts.