Weather Update

Due to the storm, Barnard College closed at 4pm Friday, for non-essential personnel. “Essential personnel" include staff in Facilities, Public Safety and Residence Halls.  

Friday evening and weekend classes are cancelled but events are going forward as planned unless otherwise noted. The Athena Film Festival programs are also scheduled to go forward as planned but please check http://athenafilmfestival.com/ for the latest information. 

The Barnard Library and Archives closed at 4pm Friday and will remain closed on Saturday, Feb. 9.  The Library will resume regular hours on Sunday opening at 10am.  

Please be advised that due to the conditions, certain entrances to campus may be closed.  The main gate at 117th Street & Broadway will remain open.  For further updates on college operations, please check this website, call the College Emergency Information Line 212-854-1002 or check AM radio station 1010WINS. 

3:12 PM 02/08/2013

Travel Expense Reimbursement Procedures

Policies on requesting reimbursement for travel expenses

  • To request a travel advance, submit a Travel Advance Request Form (pdf) to the Controller's Office. If you do not use the entire advance, please submit remainder of funds, along with your expense report.
  • If you include receipts which only require partial reimbursement, please give a detailed explanation as to why.
  • Please see Barnard College Expenditure Policy  for acceptable travel expenses.

Domestic Travel

  • Fill out a Travel & Expense Report Domestic Form.
  • Please include all receipts for tolls, mass transit, parking, baggage fees, and gas. If you used EZ-Pass, please provide a print out from your EZ-Pass statement.
  • For mileage reimbursement, please provide a print-out from MapQuest, Google Maps, Yahoo! Maps, etc. explaining how far you drove. Current mileage rates are set by the IRS. The 2013 rate is 56.5 cents per mile for business miles driven.

Foreign Travel

  • Fill out a Travel & Expense Report Foreign Form.
  • Barnard will only reimburse in US dollars, regardless of the currency your expenses were paid in.
  • When calculating the exchange rate of foreign currency into US dollars, make sure you use the rate for the date of purchase, not what the current rate is at the time of reimbursement.
  • Please provide documentation as to where you found your rate of exchange (credit card, website, bank, currency exchange, etc.).
  • If requesting reimbursement for a financial institution charge for using foreign currency, please provide documentation of this charge (bank or credit card statement).

If you have any questions, please contact the Controller's Office at 212-854-2010.