Weather Update
Due to the storm, Barnard College closed at 4pm Friday, for non-essential personnel. “Essential personnel" include staff in Facilities, Public Safety and Residence Halls.
Friday evening and weekend classes are cancelled but events are going forward as planned unless otherwise noted. The Athena Film Festival programs are also scheduled to go forward as planned but please check http://athenafilmfestival.com/ for the latest information.
The Barnard Library and Archives closed at 4pm Friday and will remain closed on Saturday, Feb. 9. The Library will resume regular hours on Sunday opening at 10am.
Please be advised that due to the conditions, certain entrances to campus may be closed. The main gate at 117th Street & Broadway will remain open. For further updates on college operations, please check this website, call the College Emergency Information Line 212-854-1002 or check AM radio station 1010WINS.
3:12 PM 02/08/2013
Purpose
Policy & Procedures
Monitoring & Frequency
Department managers with budget oversight are able to view budgets in eBear and should ensure that the budget is not exceeded for each budgeted object code. Budget balances are updated nightly in eBear.
Budget changes must be requested prior to making a commitment that will result in overspending a line-item from a department’s budget. If funding is not available within the department guidance is available by contacting the Budget & Planning Office prior to submitting forms to Purchasing, Accounts Payable or Human Resources. Please allow sufficient time (2-3 days) for budget change requests to be processed by the Budget Office prior to submitting corresponding forms.
Barnard College may hold employees personally responsible for inappropriate or unauthorized purchases.
Observations
Budget transfers from payroll object codes to non-payroll object codes can only be made in order to fund temporary employees or consultants filling vacated positions. Advance approval from the area Vice President, as well as from Human Resources, is necessary.
Example 1: Moving funds from Payroll to Non-Payroll
A temp or a consultant is needed to cover duties normally assigned to a position which is now vacant. There are no sufficient funds in the temp agency line or consultant line. A transfer is needed to fund monies from your payroll object code (for the vacant position) to the temp agency line or consultant line thereby covering the shift in cost.
Barnard Policies do not permit budget transfers from non-payroll object codes into payroll object codes.
Example 2: Moving funds from Non-Payroll to Payroll
The travel budget is under spent; this available balance cannot be transferred to hire a new position or to increase the number of hours an employee works.
Example 3: Moving funds from Payroll to Payroll – or- Non-Payroll to Non-Payroll
Transfers Within Payroll: There is an amount budgeted for BC student wages; however, during a critical period no students are available to complete specific tasks. A part-time administrative employee’s hours are increased temporarily to fill this void. A transfer is permitted moving funding from BC student wages to the administrative salary line.
Within Non-Payroll: There is a need to purchase office supplies but there are insufficient funds remaining in that object code to place the purchase. Travel expenses are under spent and there are no plans to use all of the remaining balance. A transfer is permitted funding the office supplies line with the appropriate amount from the travel budget.
