Incoming 1st Year & Transfer Student Info

Welcome to Barnard!

Before you arrive on campus, you'll need to complete several health related forms, due by

June 30, 2015.


 

All forms are located on the Primary Care Health Service Open Communicator website (please see the link at the bottom of the page).

Please note that while all forms are located on the Open Communicator website, some will be submitted online and some must be downloaded from the Open Communicator website and faxed or mailed to Primary Care by June 30, 2015.

New York State law requires that all students provide documentation of immunity against measles, mumps and rubella and that all students complete the electronic “Meningococcal Meningitis Vaccination Response Form (18 or Over)” or paper-based “Under 18: Meningococcal Meningitis Vaccination Response Form” (located on the Open Communicator website). These documents are REQUIRED to be permitted on campus and to attend Barnard.

To get a head start on your forms, please read the Welcome Letter & Health Forms Step by Step Guide & Checklist and the Frequently Asked Questions below:

Click here for the Welcome Letter, Step by Step Guide & Checklist

If you have any form-related questions that weren’t answered in the Welcome Letter & Health Forms Instructions/Checklist or the FAQs, please email Stephanie Paciulla (SPaciulla@barnard.edu) in Primary Care.


Table of Contents:

Insurance Information

Incoming Student Health Form FAQs

Medical FAQs

Open Communicator


Insurance Information:

You will be receiving information on the waiver process in the upcoming weeks. Please note that the last day to opt out of the Aetna Student Health Insurance is August 28, 2015. For insurance questions only, please contact Elliot Wasserman at ewasserman@barnard.edu or 212-854-8305.

All information regarding health insurance and the waiver option are located on our insurance site:

http://barnard.edu/primarycare/insurance


Q: Where can I find the Incoming Student Health Forms?

A: All electronic and paper forms are located on the Open Communicator website (please see the link at the bottom of the page).  You must activate your myBarnard/gBear IDs before you can access the Open Communicator website.

 

Q: When are the Incoming Student Health Forms due?

A: All electronic and paper forms are due on June 30, 2015. Paper-based forms must be faxed or mailed (we do not accept forms via email) to the Primary Care Health Service.  The address and fax number are listed on the forms. All forms must be sent together, at the same time, via fax OR by mail (it is not necessary to send them both ways).

Late submission of the Incoming Student Health Forms may result in housing and registration delays. No student will receive a housing assignment, be allowed to check in to the Residence Halls or be on campus until we receive and approve your forms.

 

Q: Is there a guide on how to complete the forms?

A: Yes! Please click here for the Step by Step Guide and Checklist. It is very important that you complete the forms in the order listed in the step by step guide!

 

Q: Can I call or email the Primary Care Health Service to check on the status of my forms?

A:  We ask that you DO NOT contact us regarding the status of your forms.

We wish that we could answer calls/emails regarding form status, but with over 600 incoming students, confirmation requests slow down our review process.

However, that doesn’t mean that we want to leave you in the dark! You can check if the PCHS has received your paper forms, and reviewed and processed all of your forms by checking the Immunization History section of the Open Communicator website.

Please see this link for more details: How to Check the Status of Your Incoming Health Forms

Below are some general notes about our review process:

  • Once you submit your electronic and paper Incoming Student Health Forms, your job is done.
     
  • We do not contact incoming students if their forms are complete, so no news is good news!
     
  • If we do find any problems or unmet requirements we will contact the student via their personal AND Barnard email addresses. It is very important that you check your email over the summer! 
     
  • It can take up to 7 business days to process and review the Incoming Student Health Forms, so please keep checking your personal and Barnard email and the Open Communicator website!

 

Q: Can I scan and email the forms instead of faxing or mailing them?

A: No, we CANNOT accept any medical information via email due to privacy concerns. All paper forms must be mailed or faxed to the Barnard Primary Care Health Service by June 30, 2015.

 

Q: Does Barnard require a physical exam?

A: No, Barnard does not require that incoming students receive a physical exam. However, the paper-based “Incoming Student Immunization Form” must be completed and signed by a physician (MD/DO), physicians assistant (PA) or nurse practitioner (NP/APRN/DNP). We suggest making an appointment with your health care provider for as soon as possible to ensure that you have ample time to complete the forms and if necessary, receive any vaccinations or a tuberculosis screening.

 

Q: Can a registered nurse (RN), licensed practical nurse (LPN), or licensed vocational nurse (LVN) complete my “Incoming Student Immunization Form”?

A: No, New York State Health Law requires that your forms be completed and signed by a physician (MD/DO), physicians assistant (PA) or nurse practitioner (NP/APRN/DNP).

 

Q: Can I submit a copy of my immunization record or health forms from another program/school instead of the Incoming Student Health Forms?

A: No, you must submit all of the official electronic and paper-based Barnard College Incoming Student Health Forms. We CANNOT accept any pre-existing forms or previously documented immunization histories.

If you would like to include a copy of your immunization record in addition to the official Barnard forms, you may attach it to the completed and signed paper-based “Incoming Student Immunization Form”. 

 

Q: Can I just attach a copy of my immunization record to the “Incoming Student Immunization Form”?

A: No, your health care provider must complete and sign the paper-based “Incoming Student Immunization Form”.

If you would like to include a copy of your immunization record or any additional records in addition to the official Barnard forms, you may attach it to the completed and signed paper-based “Incoming Student Immunization Form”. 

 

Q: My family member/relative is a health care provider. Can they sign the paper-based “Incoming Student Form”?

A: No, we cannot accept forms that are signed by a relative, even if they are a physician, physicians assistant or nurse practitioner.

 

Q: I’m under 18 years old. Are there any special forms that need to be completed?

A: Yes! If you are 17 years old or younger at the time of filling out the Incoming Student Health Forms, you must download and print the “Under 18 Required Forms Packet” from the downloadable forms folder in the forms section of the Open Communicator website. This document contains the “Under 18: Meningococcal Meningitis Vaccination Response Form” and “Minors Consent Form”, which your parent/guardian will need to complete and sign. The two forms must be mailed or faxed along with your “Incoming Student Immunization Form” by June 30, 2015.

 

Q: If I submit the electronic “Incoming Student Immunization Form” do I still need to submit the paper-based “Incoming Student Immunization Form” and vice versa?

A: All incoming students must submit BOTH the paper-based “Incoming Student Immunization Form” (completed and signed by a physician, physicians assistant or nurse practitioner) and the electronic “Incoming Student Immunization Form” (completed by the student using the paper-based “Incoming Student Immunization Form”). Please follow the instruction listed in the step by step guide.  

 

Q: I have a religious or medical immunization exemption. What should I do?

A: If you have a religious or medical immunization exemption, please email the Executive Director of Student Health and Wellness Programs, Mary Joan Murphy at mmurphy@barnard.edu as soon as possible for further information and instructions.

If you are granted an exemption, you must still complete the electronic “Tuberculosis Screening Form”, electronic “Notice of Privacy Practices Form”, and electronic “Meningococcal Meningitis Vaccination Response Form (18 or Over)” if you are 18 years old or older, or the paper-based “Under 18: Meningococcal Meningitis Vaccination Response Form” and “Minors Consent Form” if you are 17 years old or younger. 


Q: Which immunizations does Barnard require?

A: The only immunizations that Barnard and New York State law require are measles, mumps and rubella. All incoming students must provide documentation of immunity to measles, mumps and rubella. There are three ways to meet this requirement:

  1. Two doses of MMR vaccine (see table below for New York State requirements).
  2. Two doses of individual measles vaccine, one dose of individual mumps and one dose of individual rubella vaccine (see table below for New York State requirements).
  3. Proof of positive measles, mumps and rubella titers.

Your MMR or individual measles, mumps and rubella dates must meet the requirements below in order to be compliant with New York State public health law. If your vaccine dates do not meet the requirements, you must submit proof of positive measles, mumps and rubella titers or receive additional doses of the vaccine.

Combined MMR Vaccine

Individual Measles, Mumps and Rubella Vaccines

Measles, Mumps & Rubella Requirements

Dose 1: must be given no earlier than 4 days before your 1st birthday

Measles Dose 1: must be given no earlier than 4 days before your 1st birthday

Dose 2: must be given at least 28 days after the first dose

Measles Dose 2: must be given at least 28 days after the first dose

 

Mumps Dose 1: must be given no earlier than 4 days before your 1st birthday

 

Rubella Dose 2: must be given no earlier than 4 days before your 1st birthday

 

Q: Does Barnard require the meningococcal meningitis vaccine?

A: No, Barnard does not require the meningococcal meningitis vaccine but it is strongly recommended for all students.

Regardless of if you receive the vaccine, all incoming students MUST submit the electronic “Meningococcal Meningitis Vaccination Response Form (18 or OVER)” if you are 18 years old or older or the paper-based “Under 18: Meningococcal Meningitis Vaccination Response Form” if you are 17 years old or younger.

 

Q: Are the vaccines listed in the “Recommended Vaccinations” section of the paper-based “Incoming Students Immunization Form” required?

A: No, these vaccines are recommended, but not required. If you have received any of these vaccinations please have your health care provider document the dates on the “Incoming Student Immunization Form”.

 

Q: Does Barnard require a tuberculosis screening?

A: All incoming students must submit the electronic “Tuberculosis Screening Form”.  

If you have ever had a documented positive tuberculin skin/blood test you must submit official documentation of:

  • The initial positive tuberculin test.
     
  • Report of a negative chest x-ray and if applicable, INH treatment plan.
     
  • If you do not have official documentation of the initial skin/blood test AND a negative chest x-ray, you will need to get another skin or blood test and if necessary, chest x-ray.

If the answer is “YES” to ANY of the questions on the “Tuberculosis Screening Form” and you DO NOT have a history of a documented positive tuberculin skin/blood test you must submit:

  • A PPD skin test from within the last 6 months or a Quantiferon Gold/T-Spot blood test from within the last 6 months.
     
  • If the blood or skin text is positive, you must submit proof of a negative chest x-ray.
     
  • Even if you have had BCG, if the answer is “YES” to ANY of the questions and you DO NOT have documented history of a positive tuberculin skin/blood test AND a negative chest x-ray you must submit a PPD skin test from within the last 6 months or a Quantiferon Gold/T-Spot blood test from within the last 6 months, and if necessary a chest x-ray.

Please see the FAQs in the “Tuberculosis Screening Form” for further instructions.


Open Communicator Website:
bchealth.barnard.edu