Appendix A.  Appointment and Change of Status Forms 
Revised: 11/06/09

Appointment Form

New and continuing full-time faculty appointment forms are prepared and processed by the Provost's Office. Appointment forms must be filled out by Chairs or their assistants (signed by the Chair) for all part-time faculty appointments, as well as Teaching Assistants, part-time Lab Associates, Readers, or Graders.

Appointment forms are also used to document salaries for new and continuing part-time faculty, stipends, grant funding, and miscellaneous payments made to faculty members. The form on the Provost’s website is an editable PDF and can be sent to the Provost's Office through campus mail.

Appointment forms are filled out per semester for all part-time faculty and Teaching Assistants, part-time Lab Associates, Readers, and Graders. Salary information can be found on the department’s budget staffing sheets.

The deadline for submitting appointment forms for September payroll is August 15.  The deadline for submitting appointment forms for January payroll is December 15. Forms received after these dates will be processed for the next payroll.

Steps for completing the appointment form for new and continuing faculty, TA's, Lab Associates, Readers and Graders:

  1. Fill in the date on which you are completing the form.
  2. Indicate whether this appointment is new or continuing. Faculty who have not worked at least an entire year are considered new. Please attach a current CV for new appointments.
  3. You must complete Social Security number, birthdate, gender, full address, telephone number(s), rank and salary. Guidelines for assigning ranks/titles can be found in the Academic Code.
  4. Salary – consult budget staffing pages.
  5. Start dates: for spring semester - January 1; for fall semester - September 1. End dates: for spring semester - May 31; for fall semester - December 31. These dates are used for consistency, even if the form is completed later than the Start Date.
  6. FTE. Consult the second page of the appointment form.
  7. Pay installments for the fall semester are normally 4 (Sept - Dec) and for the spring semester 5 (Jan - May). Appointment forms submitted after the deadline will result in delayed paychecks.
  8. Fill in course schedule.  

Once the form is complete and signed by the Chair and submitted to the Provost’s Office an appointment letter will be sent to the new faculty member informing them to contact the Provost’s Office for an appointment to come and complete personnel forms.

Faculty Appointment Form

Change of Status Form

In order for names of faculty not returning to be removed from the budget, change of status/termination forms must be submitted for them, generally at the end of fall and spring semesters. Termination forms are needed only for full-time and adjunct faculty whose names appear in the department budget.

A change of address form is located on eBear. For terminations, changes in rank, title, salary or FTE use a Change of Status form.

Change of Status Form            

Last Update: 11/10/09