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For a PDF Version of the
Faculty Guide Click Here
IV. Academic Services
and Facilities
A. Academic Advising
B.
Writing Program
C. The Barnard Library
D. Instructional Support
E. Special
Events and Speakers
F. The
Barnard Center for Research on Women
A. Academic Advising
The
Dean of Studies Office is responsible for the academic advising of all students. To that end, it assigns an academic adviser to each entering student. Faculty members from all departments serve as advisers and provide guidance on the curriculum, degree requirements, and academic policies and procedures until the student selects a major adviser prior to or during the second term of her sophomore year. The Class Deans in the Dean of Studies Office are important resources for advisers, as are training sessions, announcements in the Faculty Newsletter, and a comprehensive
handbook.
The Office is also responsible for implementing College academic policies as determined by the Faculty, including honors, individual majors, academic standards, exceptions to rules and procedures, and study abroad.
The mission of the Office is to provide service in support of the College's instructional programs for students and the Faculty. Thus, faculty members should not hesitate to contact the Office with questions focusing on the above areas and on undergraduate study at other institutions, tutoring, pre-professional preparation, academic honesty, and withdrawal from and readmission to the College.
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B.
Writing Program
Writing Fellows
The Barnard Writing Fellows Program is designed to help students strengthen their writing in all disciplines. The Erica Mann Jong '63 Writing Center is a place where students enrolled in Barnard courses can talk about their writing with a staff of specially selected peer tutors and a faculty-level writing consultant. In addition to consulting the Writing Center staff about particular papers, students can address broader aspects of their writing including organization and structure, effective use of evidence, clarification of convoluted prose, and the challenges of English as a second language. Writing Fellows are also attached to courses across the curriculum in disciplines as diverse as Biology, Women's Studies, Economics, Spanish, Architecture, and Asian and Middle Eastern Cultures. These Fellows read and hold conferences with students on the first draft of each of three papers assigned in the course. Faculty interested in having Writing Fellows attached to their courses should contact the Director of the Writing Program. The Erica Mann Jong '63 Writing Center is located in 18 Milbank, for more information call x48941.
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C.
The Barnard Library [Carol Falcione, Dean x42147]
1. Location, Scope and Hours
The
Barnard College
Library occupies the first three floors of Lehman Hall. The Archives is located on the tunnel level.
The Library contains over 200,000 volumes, subscribes to several hundred current journal titles and includes a substantial collection of audio and video material. In addition, the Library provides access to a wide variety of resources in electronic format, including many full-text journal services: from the
Barnard Library home
page, click on Databases.
The Library's collections are intended to meet the curricular needs of the undergraduate students at Barnard as well as to provide opportunities for independent research in many fields at the undergraduate level. Faculty are encouraged to assist in the development of these collections by recommending appropriate additions and identifying new areas of curricular interest.
Library hours during the
academic year are as follows:
Monday-Thursday 8:45am-11:00pm
Friday 8:45am-
6:00pm
Saturday 10:00am
- 5:00pm
Sunday 10:00am-11:00pm
During the academic year, the Reserve Desk remains open until Midnight, Sunday-Thursday, and the 1st floor Reading Room is open Sunday-Wednesday until 3 a.m. for late night study. Hours vary during examination and vacation periods; consult posted schedules.
Go to the
Faculty Service link on the Library’s home page for quick and easy access to basic information about the Library and its services.
2. Circulation Policy
In order to insure that books remain readily available to undergraduate students, a four-week loan period applies to all users. Books may be renewed up to 10 times unless someone else has requested them. All books are subject to recall by another reader after two weeks. Failure to return recalled items will result in the temporary suspension of borrowing privileges.
Both renewals and recalls can be done electronically: from the
Library's
home page click on CLIO, then click on “My Library Account.” You will be asked to login using your UNI and password.
A valid CUID card must be presented for admittance to the Library and to check out books. All faculty are expected to comply with these policies.
3. Reference
Services [Reference Desk x43953]
During the academic
year, Librarians staff the Reference Desk on the 2nd
floor seven days a week during day and evening hours
to provide assistance in finding information through
both print and electronic resources.
Upon faculty request, reference librarians will provide course-related lectures on library research methods and resources incorporating both print and electronic materials. This instructional lecture is most meaningful in courses that require a research paper.
4. Course Reserves
[Head of Access Services x45127]
All continuing faculty receive a Reserve request mailing from the Library well in advance of each new semester. New faculty should contact the Library as soon as possible after their arrival to set up their course reserve.
Reserve lists may
also be submitted by campus mail, email (resbar@barnard.edu)
or fax (x4-3766). Detailed information about
Placing Material on Reserve, including electronic
reserve, is available at
http://www.barnard.edu/library/reservesfclty.htm.
To insure that reserve material is available in a
timely manner, faculty must follow the procedures
outlined and comply with stated deadlines. Only
required readings are put on Reserve.
A catalog of Reserve
readings is available on the Web: go to
CLIO, the
online catalog, and click on the Course Reserves tab at the top. You will be asked to login using your UNI and password. You can then see the current semester lists for just your courses or you can browse all lists by Instructor’s Name or by Department and Course.
Copyright guidelines for
reserve material are available on the Columbia website.
5. Archives
[Archivist x44079]
The
Archives,
located on the tunnel level (Lehman 23), is a historical collection of Barnard-related publications, documents, letters and photographs that date from the College's founding in 1889 to the present day. Members of the faculty are urged to send to the Archives one copy of any program, handbook or similar publication issued by their department. Personal papers and relevant memorabilia will also be considered for inclusion.
Columbia University
Libraries
Barnard faculty members have full access to all of the Columbia University Libraries (CUL). Faculty must present a valid ID card for admittance to these libraries and to borrow materials. Further information about the policies, procedures and organization of CUL is available on the Web or you can contact Carol Falcione, Dean, Information Services (by email or at x42147).
The spouse or same-sex domestic partner of a full-time, retired and deceased faculty member is eligible for reading and borrowing privileges at CUL. (Proof of marriage or domestic partnership is required.) The children of full-time and retired officers who are in junior high school or high school also have library privileges at CUL. These family members can obtain a library card from the Library Information Office, 234 Butler. There is a $5.00 charge for the card.
For more information, contact Columbia's Library Information Office at x47309 or visit their website.
Other New York
City libraries
The resources of the research collections of the New York Public Library (5th Avenue at 42nd Street) and New York University's Bobst Library (70 Washington Square South) are also available to Barnard faculty. The catalogs of these two libraries are searchable via the Web: from the
Barnard Library home
page, click on Databases, then click on
the Catalogs tab at the top.
Other Research Libraries
Barnard faculty have access to the collections of major research libraries in the U.S. and abroad through the SHARES partnership program. SHARES partners include Cornell, Penn, Princeton, Rutgers, Stanford, the American Academy in Rome and many others. (Click here for a complete list of partners.) The holdings of all of the libraries in this consortium are included in the WorldCat database.Faculty may visit these libraries in person when traveling (a valid CUID is required) or request materials not available here through Interlibrary Loan.
The BorrowDirect service allows faculty to request books not available to them in the Barnard or Columbia Libraries directly from participating libraries (Brown, Cornell, Dartmouth, Penn, Princeton, Yale) using an online form.. From the Barnard Library home page, click on Request It, then click on BorrowDirect under the Request Materials heading. For further information, contact a Reference Librarian at the Barnard Library (x43953).
Media Services [Media Services Director, x45878]
The Media Services Center is located on the 3rd floor of the Library. It houses the Library's collections of videocassettes, DVDs, CDs, records and other audio materials and provides facilities and equipment for their use. The Center also provides audiovisual equipment and services (including audio- and videotaping and video, film and slide projection) in support of the instructional program. The Sloate Media Center offers a fully-equipped electronic classroom as well as a professional level editing and production studio. Consult Media staff (x42418) or the Media website for more information.
A growing number of classrooms are now permanently equipped with media equipment. Media Services staff can provide training and assistance to faculty who wish to use any of these rooms.
Computing
Academic Technologies provides computer support to Barnard faculty, students and administration and operates five computer centers and the Hughes Computer Classroom (401 Altschul). Users should direct computing and network questions or problems as well as requests for training to the Help Desk by calling x47172 or sending e-mail to help@barnard.edu.
Faculty and administrative offices and many classrooms are wired for network access. The Barnard College network also has wireless connection capabilities in a number of building locations as well as throughout the College's common areas. See the MINS website for specific information about wireless availability. Additionally, all rooms in the campus student residence halls have network connections; rooms in the College Residence at 110th St. and at Cathedral Gardens are serviced by Time Warner Cable.
Every Barnard faculty member has a Barnard e-mail account which is also available as Webmail. The same login also provides access to the College portal, eBear, which allows Barnard faculty to use internal online resources including Advisor Online and the online grading system. In addition, the College provides space on a file server where faculty can store their documents or share files with members of the department. Faculty members are also provided with Columbia email accounts.
The College’s Microsoft Campus Agreement allows Academic Technologies to make the latest versions of Microsoft operating system software and Microsoft Office applications (Word, Excel, and Power Point) available to all faculty. Other components of the standard software package include: Firefox, Internet Explorer, Symantec Anti-Virus and Thunderbird. In addition AT supports site licenses to SPSS and Mathematica which are available in the computer labs and on selected departmental computers. Upon request, full-time AT staff provide training to faculty on Microsoft Office, e-mail, file management and web page development.
The main computer center, located in 112 Lehman, houses 23 PCs, 5 Macintosh computers, two scanners, one specialized software station and 2 laser printers. Additional computer labs are located in the residence halls: Plimpton (6 PCs), Sulzberger (2 labs - 16 and 20 PCs), and 616 (9 PCs). The residence hall labs are open 24 hours a day, seven days a week during the academic year. Student employees known as ACEs, Academic Computing Experts, are available in the Lehman Computer Center (LCC) to assist users with hardware, software and network questions or problems. They also hold office hours in the various residence halls. The Hughes Computer Classroom, 401 Altschul, has 23 student PCs, one instructor PC, a laser printer, and a ceiling-mounted data projector. Classes that require this capability are assigned to this room by the Registrar's Office. When the room is not in use for classroom instruction, it may be scheduled for other types of presentations or events; those arrangements can be made by calling x46933.
Several other classrooms have computer capability for the instructor; consult Media Services, x42418 or the Registrar, x42011. Click here for a list of media-equipped classrooms. Many other classrooms have network connections which allow faculty to bring in a computer and plug into the network. Instructors may provide their own computer or arrange to borrow one from Media Services (x42418). Media Services staff can provide training and assistance in using the equipment in any of these rooms.
Geographic Information Systems (GIS)
Barnard College has a limited license for GIS software. Academic Technologies can provide faculty with a copy of the software, install it, and provide training on how to use it. GIS is installed in the Lehman Computer Center (LCC) for students' use.
CourseWorks
Faculty members can use CourseWorks, the University-wide Course Management System, to publish course information and content; communicate with students via discussion boards and e-mail lists; maintain digital assets (text, slides, video and audio); deliver and receive files (such as readings and assignments); manage group projects, and maintain an archive of past courses with ease. CourseWorks is a simple, web-based publishing environment that allows users to post materials even before a course begins. AT will work closely with instructors to set up their courses in CourseWorks or to migrate an existing course. For a CourseWorks demo, or to start using CourseWorks, contact Academic Technologies at x49005, or visit Barnard’s CourseWorks website.
Barnard Computer Use Policy
Academic Technologies (AT) and Management Information and Network Services (MINS) at Barnard College implement College policies with regard to the use and security of their systems. All users are expected to be familiar with these policies. Violations of a College policy can lead to the suspension of computer account(s) pending an investigation of circumstances. Serious violations of the policy will be subject to Barnard's established disciplinary procedures or referred directly to outside authorities as appropriate. Unauthorized use of the College's computing facilities can be a criminal offense. The penalties may be as severe as suspension or dismissal from the College and/or criminal prosecution.
While all contents in storage on data and voice systems are generally regarded to be private, they are subject to the rules of Barnard College, including the College's ability under certain circumstances to access, restrict, monitor and regulate the systems which support and contain them. Employees of the College, whose use of the College's computing resources are provided for work-related purposes, may be directed to share certain files and information with others or make documents accessible to a supervisor to assure effective backup or execution of the work.
The College will exercise its right to monitor and access an individual’s use of the College’s data and voice systems only if there is a reasonable basis to believe that the individual may have violated a civil or criminal law, College policy, rule, or code of conduct. This determination can only be made upon the recommendation of an officer of the College, with the prior approval of the President in each instance. Note also that this provision does not supersede any grievance and due process rights that may be afforded to the affected employee or student by virtue of any relevant College policy or procedure. The College will comply with any lawful subpoena or other legally binding request for College records, including voice and data files, from government agencies or civil or law enforcement authorities.
Ownership
College-owned data, voice and broadcast systems are provided for authorized use by the members of the College community and certain others primarily for the business of the College. Personal use of these systems should be limited to infrequent incidental use. Under no circumstance may the College's systems be used for business purposes of other organizations.
Privately-owned computer systems, when attached to the campus data network and/or other campus resources, are subject to the same responsibilities and regulations as pertain to College-owned systems.
Other Terms and
Conditions
- Unauthorized attempts to gain privileged access or access to any account not belonging to the user on any Barnard system are not permitted.
- Individual accounts cannot be transferred to or used by another individual.
- Sharing personal accounts or passwords is not permitted.
- Users are responsible for all matters pertaining to the proper use of their own account; this includes choosing safe passwords and ensuring that file protections are set correctly.
- No Barnard system may be used as a vehicle to gain unauthorized access to other systems.
- No Barnard system may be used through unauthorized dial-up access.
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- No Barnard system may be used for unethical, illegal, or criminal or commercial purposes.
- Any user who finds a possible security lapse on any Barnard system is obliged to report it to the system administrators. Do not attempt to use the system under these conditions until the system administrator has investigated the problem.
- Please keep in mind that many people use the Barnard systems for daily work. Obstructing this work by consuming gratuitously large amounts of system resources (disk space, CPU time, print quotas) or by deliberately crashing the machine(s) will not be tolerated. Please cooperate by running large jobs and mass emails at off-peak hours.
- All users should be aware that the system administrators conduct periodic security checks of Barnard systems, including password checks. Any user found to have an easily guessed password will be required to choose a secure password during their next login sequence.
- Use of the Barnard facilities by outside individuals or organizations requires prior permission from Barnard and may require payment of fees to the College and to the appropriate software vendors where applicable.
- Use of the Barnard systems for commerical uses, expect by approved outside organizations, is strictly prohobited. Such prohibited uses include, but are not limited to, development of programs, data processing, or computations for commerical use and preparation and presentation of advertising material.
- Frivolous, disruptive or inconsiderate conduct in the computer labs or other public workstation areas is not permitted.
- No Barnard system may be used for sending nuisance messages such as chain letters and obscene or harassing messages.
- No Barnard system may be used for playing computer games.
- Copying, storing, displaying, or distributing copyrighted material using College systems or networks without the express permission of the copyright owner, except as otherwise allowed under the copyright law, is prohibited. Under the Federal Digital Millennium Copyright Act of 1998, repeat infringements of copyright by a user can result in termination of the user's access to College systems and networks. More detailed information on copyright is available http://www.columbia.edu/cu/policy/copyright-info.html.
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D. Instructional
Support
1. Faculty
Department Assistants and Administrators
The Department/Program Assistants and
Administrators provide administrative and
secretarial support to the Department and Program
Chairs and Directors and are responsible for the
day-to-day administrative operations of their
department(s).
Their responsibilities include, but are not limited
to, the following:
- Support the Chairs by preparing
materials that are needed by Barnard administrator and the department,
including catalogue information, appointment
forms, tenure dossiers, departmental searches
and course evaluations.
- Assist
the Chair with reconciliation of the department
budget, bills and expense reports.
- Maintain files and supplies,
update websites, respond to student inquiries
and office support.
- Perform general office
responsibilities such as photocopying, errands,
mail distribution and answering the departmental
phone.
- In consultation with the Chair,
hire, train and assign work to student
assistants. (For policy on Student Workers see:
http://www.barnard.edu/provost/studentworkers.htm
- Other roles and responsibilities
include preparing materials directly related to
instruction; maintain classroom and office
services; act as liaison with cognate
departments at Columbia; and assist faculty with
the planning, organizing and coordination of
departmental meetings, symposia, workshops,
roundtables and other events when required.
- A list of the Faculty Department
Assistants and Administrators can be found on
the
Provost's website. Questions about the
Faculty Department Assistants and Administrators
should be directed to the Manager of Academic
Services, Office of the Provost, x47227.
Office and Instructional Supplies:
Purchasing Procedures
(a) Requisition to Obtain a Purchase Order: Any purchase over $100 to be paid from College funds must be made with a College purchase order. A two part requisition form must be completed and signed by the department head or other duly authorized person. The user should make sure that 1) the requisition is signed; 2) the right unit account number is listed; 3) adequate funds are available in the account listed; and 4) that a suggested vendor is listed with complete address. Purchasing will suggest a vendor if the user does not have one. Please refer to the back side of the requisition for complete instructions.
The college is on Net 30 terms. A check will be mailed when the college is invoiced. When your item is received please be sure to sign and return the receiving report. Certain orders for purchases under $500 will be paid for using the Purchasing Department’s Corporate Credit Card. When this occurs, you will receive a Credit Card Authorization Form, which you should sign and return when your order is received. If you receive partial shipments, please copy and sign your Receiving Report or Credit Card Authorization form for the partial amount and return it to Purchasing. Do this until the complete shipment is received.
(b) Food Service Numbers: To order food from ARAMARK Dining Services, departments must request a food service number from Purchasing, by calling x45204, with the following information ready: Department, Event Name, Event Date, and Account Number. Once you have a Food Service (FS) Number, you can call your order in to ARAMARK Dining Services Catering x46601. If you leave a message, do not assume that it has been received. Make sure you get verbal confirmation of your order prior to your event.
[For complete details go
to:
Purchasing
Procedures
2. Reproduction
and Printing Services [Director of Document Services x42087]
"Turn-around time" in Document Services depends upon the amount and type of copying to be done. Document Services requests a 48-hour "turn-around time," but material is often copied in 24 hours. Document Services does not make copies from bound materials. Faculty must make the first "book" copy on a convenience copier and submit that to Document Services for the additional copies. Copyright clearances are required.
Offset printing is also available for higher quality, large volume, and oversized work. Faculty should consult with Document Services when requesting printing. Related services are also available, including collating, folding, padding, binding, and cutting. All duplication services are charged against the ordering department's budget.
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E. Special
Events and Speakers
1. Convocation
and Commencement
Faculty are encouraged to attend the Opening Convocation of the College. They are expected to attend the Barnard commencement in May and are invited to attend the University Commencement following the Barnard ceremony.
Regalia is worn at Convocation and the Barnard Commencement in May. Those who do not have their own regalia may order it. Order forms are distributed in advance of any events requiring regalia.
2. Gildersleeve
Professorships
The Virginia C. Gildersleeve Fund was made possible by a gift fund from the Barnard Alumnae Association in 1957, on the occasion of Miss Gildersleeve's eightieth birthday. The fund is used to bring visiting scholars, preferably women from abroad, to the Barnard campus. Gildersleeve Professors may come to Barnard either for a full semester or, as has been more generally the case in recent years, for a single week in which they deliver a public lecture, attend a dinner in their honor given by the Provost/Dean of the Faculty, and engage in other activities arranged by the hosting academic department. Selection is made by the Grants Committee. Nominations are solicited from faculty members by the Provost/Dean of the Faculty in the Autumn through an announcement in the Barnard Newsletter.
3. Policy
on Outside Speakers
The College believes that students and faculty should be free to hear on-campus speakers of their choosing. As a courtesy to the College and to allow for appropriate preparations, faculty or student groups planning to invite an outside speaker are expected to notify the Office of College Activities prior to extending the invitation. (Normally, notice should be given at least one month in advance of the event.)
Where the occasion requires special arrangements, the Office of College Activities will consult the General Counsel, who may refer the matter to the College Activities Policy Committee. [REF: Adopted by the Board of Trustees, April, 1965.]
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F. The Barnard Center
for Research on Women
[Director x42067]
The Center provides a variety of programming aimed at furthering knowledge about women, feminism, gender and sexuality, publishes feminist reports and a webjournal based on programs and also maintains a periodical and ephemera collection. The Center strives to increase ties among diverse groups of women (especially between activists and scholars) and to reach out to students, faculty, administrators, alumnae and feminists in the community outside Barnard’s gates. Its resource collections, publications and programming are all open to members of the Barnard community and to the public.
Housed in 101 Barnard Hall, the Center contains an excellent collection of journals and ephemera on contemporary women around the world. The Center currently receives over 100 magazines and journals that focus on women's studies; in addition, the Center has an extensive collection of now-defunct small press magazines and newspapers, many from women's activist groups and not available elsewhere on campus, and some not easily available anywhere in the United States. Local, national, and international women's organizations are represented in the organizational files, a collection of newsletters from over 400 organizations. The Center also has over 100 document boxes of ephemeral material: pamphlets, flyers, leaflets, conference materials, and reports from both governmental and non-governmental organizations.
The collection is non-circulating, but photocopy facilities are available. The Center is happy to keep course materials on reserve in the Center.
Each semester, the Center publishes a newsletter and calendar of events. Programming includes the annual Reid Lectureship, the annual Scholar and Feminist Conference, and a number of other speakers, conferences, and films. A special Lunchtime Lecture Series highlights the works and works-in-progress of faculty whose work explores issues related to women, gender and sexuality.
These programs are also the focus of the Center's webjournal, The Scholar & Feminist Online, published triannually. Other BCRW publications include a comprehensive directory of New York City feminist organizations, an Internet exhibit of materials dating back to the early Second Wave of American women's movements, entitled "From the Collection," which is curated by our student research assistants, and the New Feminist Solutions report series, which aims to propel conversations forward on crucial issues of the day.
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