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Student workers serve a valuable role in
offices throughout the College and we rely on them a great
deal for the smooth functioning of everyday chores and
responsibilities. However, it is important to
recognize that there are limitations that should be imposed
regarding their involvement in, and access to, confidential
departmental matters and personnel files. It is the
responsibility of department chairs, faculty and
administrators to handle confidential materials with care
and protect the privacy of those involved.
Below are guidelines to keep in mind when
assigning work to student employees:
Student should never be asked to do
the following tasks:
Filing in
personnel folders
Handling
(duplication, filing, organizing) of confidential materials
in tenure, review
or promotion
dossiers - such as chair and/or candidate statements,
reference
letters,
course evaluations, teaching evaluations, etc. - that are
used to assess
performance.
Summarizing or transcribing
comments in course evaluation forms for use in tenure, review or promotion dossiers.
Work with other student's
confidential materials - papers, tests, grades, transcripts,
etc. - or have access to files with this information.
Please also be sensitive to computer
issues and ensure that students are not able to access
confidential electronic files or emails.
Be mindful that even if you don't have confidential
information in your folder, someone in your shared drive
might.
There are a great many appropriate tasks and
they include, but are not limited to: duplication of course
materials, mail distribution, postering, errands, front desk
reception, answering phones and assistance at events.
Updated:
1/19/07
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