Weather Update
Due to the storm, Barnard College closed at 4pm Friday, for non-essential personnel. “Essential personnel" include staff in Facilities, Public Safety and Residence Halls.
Friday evening and weekend classes are cancelled but events are going forward as planned unless otherwise noted. The Athena Film Festival programs are also scheduled to go forward as planned but please check http://athenafilmfestival.com/ for the latest information.
The Barnard Library and Archives closed at 4pm Friday and will remain closed on Saturday, Feb. 9. The Library will resume regular hours on Sunday opening at 10am.
Please be advised that due to the conditions, certain entrances to campus may be closed. The main gate at 117th Street & Broadway will remain open. For further updates on college operations, please check this website, call the College Emergency Information Line 212-854-1002 or check AM radio station 1010WINS.
3:12 PM 02/08/2013
The following chart represents the updated purchasing and expenditure rules for the Barnard College Community. These rules are effective 12/01/09.
For the required level of approval, please refer to the following:
VP - Vice President; COO - Chief Operating Officer; BD - Budget Director; DH - Department Head; PI - Principal Investigator
If there are any questions or concerns, please contact Eileen Di Benedetto, Controller, at 4-7732 or Doug Maget, Director of Purchasing, at 4-6991.
If you would like to save or print a copy of this information, please download Expenditure Policy.
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|
(0-funds) |
Funds |
and/or SAPL |
|
|
|
| Awards | ||||||
| Employee Award/ Incentive Programs |
No | No | No | No | N/A | |
| Employee Cash Award | No | No | No | No | N/A | |
| Gift Certificates to Employees | No | No | No | No | N/A | Due to tax implications |
| Research Participants/Subjects | Yes | Yes | Yes | Yes | DH or PI | |
| Cards | ||||||
| Holiday/Greeting Cards & Related Postage |
Yes | No | Yes | Yes | VP | |
| Conference Fees (non-meal expense) | ||||||
| Retreats, Workshops, Training, Research Meetings: | ||||||
| Faculty | Yes | Yes | Yes | Yes | DH or PI | For Professional Development Only; must meet specific business purpose |
| Staff | Yes | Yes | Yes | Yes | DH or PI | For Professional Development Only; must meet specific business purpose |
| Students | Yes | Yes | Yes | Yes | Dean of College | For Professional Development Only; must meet specific business purpose |
| Contributions | ||||||
| Individuals | Yes | No | Yes | Yes | COO | No Political Expenses |
| Not-For-Profits | Yes | No | Yes | Yes | COO | No Political Expenses |
| Dues | ||||||
| Institutional | Yes | Yes | Yes | Yes | DH or PI | |
| Civic, Service, Private Club |
No | No | No | No | N/A | |
| Professional Licenses |
Yes | Yes | Yes | Yes | DH or PI | As required for job duties |
| Professional Organizations |
Yes | Yes | Yes | Yes | DH or PI | As required for job duties |
| Event Contracts | ||||||
| Event Contracts | Yes | Yes | Yes | Yes | Subject to Events Committee | |
| Flowers | ||||||
| Congratulatory - Trustee/Donor | Yes | No | Yes | Yes | COO or VP of Development | |
| Congratulatory - Employee |
No | No | No | No | N/A | |
| Funeral/Illness - Trustee/Donor | Yes | No | Yes | Yes | COO or VP of Development | |
| Funeral/Illness - Employee |
Yes | No | Yes | Yes | HR Director | Subject to Human Resources Policies |
| Gifts | ||||||
| Employees | No | No | No | No | N/A | |
| Trustee/Donor | ||||||
| Appreciation | Yes | No | Yes | Yes | VP of Development | |
| Memorial | Yes | No | Yes | Yes | VP of Development | |
| Special Occasions | Yes | No | Yes | Yes | VP of Development | |
| Event Tickets | Yes | No | Yes | Yes | VP of Development | |
| Students | ||||||
| Appreciation | Yes | No* | Yes | Yes | Dean of the College/Provost | Subject to spending limits. $25/pp |
| Graduation | Yes | No* | Yes | Yes | Dean of the College/Provost | Subject to spending limits. $25/pp |
| Official Guests of the College |
Yes | No | Yes | Yes | DH or PI | Official Guests includes prospective students/employees, donors or official College visitors (i.e. guest lecturers, dignitaries). |
| Gratuity | ||||||
| Gratuity | Yes | Yes | Yes | Yes | DH or PI | 20% or less at time of purchase only |
| Meals - Employee | ||||||
| Meals in Travel | Yes | Yes | Yes | Yes | DH or PI | Provide list of attendees; Subject to spending limits, per diem (inclusive of tax and tip) is $100 per person. Alcohol permissible except for Federal Grant funds. |
| Entertaining Official Guests |
Yes | No | Yes | Yes | DH or PI | Official Guests includes prospective students/employees, donors or official College visitors (i.e. guest lecturers, dignitaries). Provide list of attendees |
| Employee entertaining Employee | No | No | No | No | N/A | |
| Holiday Parties | No | No | No | No | N/A | |
| Recruitment/ Prospective Employee |
Yes | No | Yes | Yes | DH or PI | Provide list of attendees |
| Retirement Related Meals |
No | No | No | No | N/A | |
| Working Meetings | ||||||
| Standing Faculty Committees | Yes | Yes | Yes | Yes | DH or PI | |
| Dept. Meetings | No | No | No | No | N/A | |
| Staff Retreats | Yes | No | Yes | Yes | VP | Provide retreat's agenda and participants |
| Meals - Employee Spouse/Partner | ||||||
| Entertaining Official Guests |
Yes | No | Yes | Yes | DH or PI | |
| Fund Raising Activity |
Yes | No | Yes | Yes | VP of Development | |
| Recruitment Related Meals |
Yes | Yes | Yes | No | DH or PI | |
| Meals - Students | ||||||
| Graduation Receptions/Activities | Yes | No | Yes | Yes | DH | |
| Orientation Receptions/Activities | Yes | No | Yes | Yes | DH | |
| Meals in Travel | Yes | Yes | Yes | Yes | DH or PI | Provide list of attendees; Subject to spending limits, per diem (inclusive of tax and tip) is $100 per person. Alcohol permissible except for Federal Grant funds. |
| Mileage Reimbursement | ||||||
| Mileage Reimbursement |
Yes | Yes | Yes | Yes | DH or PI | Subject to I.R.S. rates |
| Office Expenses | ||||||
| Decorations/ Flowers/Plants |
No | No | No | No | N/A | |
| Holiday | No | No | No | No | N/A | |
| Pictures/ Artwork/Decor |
No | No | No | No | N/A | |
| Political Expenses or Contributions | ||||||
| Political Expenses or Contributions |
No | No | No | No | N/A | |
| Refreshments for Departmental Use | ||||||
| Bottled Water (individual size) | No | No | No | No | N/A | |
| Water Coolers and Refills |
Yes | Yes | Yes | Yes | DH or PI | |
| Other Refreshments (coffee, snacks) | No | No | No | No | N/A | |
