Policies and Procedures

Purchasing Forms

Contact Information

Purchasing Home

GENERAL PURCHASING PROCEDURES

The Purchasing Department is open Monday through Friday from 9am to 5pm.

• You may retrieve the following forms from the Purchasing Office:
  
  
  • Purchase Requisition/Supplemental Purchase Requisition
    
  • Check Request
    
  • Service Request
    
  • Telephone Requisition (also available as a download)
    
  • Business Card Form (also available as a download)
    
  • Change Order
    
  • Supplemental Receiving Report
    
  • AMEX P-Card Request Form
    
  • Garber Air Card Authorization Form

• Purchase Orders are run in the afternoon for Purchase Requisitions received prior to 1pm. We cannot guarantee that your purchase Order will be printed, mailed or faxed the same day if you hand in a Requisition later than 1pm.
  
  
• The pink and yellow copies of the Purchase Order are mailed to you, via interoffice mail. The pink copy is for your departmental records. The yellow copy serves as your receiving report. Please sign and return the receiving report upon receipt of your order to Accounts Payables. If a partial shipment is received, please photo copy the receiving report, sign and date for the items received in appropriate box, and return to Accounts Payables. Please do this for each partial shipment. When the complete order has been received, sign and return the original yellow Receiving Report to Accounts Payables.
  
  
• All other Requests and Requisitions will be handled as soon as possible. Please note that Telephone Requisitions are sent to Columbia University’s Office of Communication Services-Design. When the work is done, either Columbia Telecommunication’s staff or the Barnard Purchasing staff will contact you via phone or email.
  
  
• Telephone bills are mailed out monthly from the Purchasing Department to a designated member of your department. Please review and remit payment for your monthly telephone bill to Accounts Payable, in a timely manner. Any disputes, questions or changes to your phone bill, should be directed, in writing, to the Purchasing Department. PLEASE NOTE: The phone bills come from Columbia University and are often a month behind. Please check the month of the billing cycle before inquiring as to why a recent request for a change does not appear. Changes may not physically appear on the bill for up to two months, depending on when you submitted your request.
  
  
• A Food Service number may be requested by calling the Purchasing Department at x45204. Please have your account number, event and event date ready when you call.