Online Program-Filing
Instructions
to Students
You
gain access to online program-filing
through eBear.
Click on the STUDENTS tab, then on the
green REGISTRAR on the blue bar. Then, below that,
select the tab for the correct semester.
You will see either a notation
that you have no courses or, once you have begun the process, the courses that you have
entered.
To add a course, enter the 5-digit
call number in the Add column and click on Submit. To delete a course or courses,
enter the call number/s in the Drop column and Submit. You may enter as many as ten
courses at one time, five Adds and five Drops. Use the Tab key to move among the boxes.
If Comments and Reminders appear, read them. They will identify a specific
problem, such as a time conflict, a missing call number, or a program of under 12 or over
18 points. No time conflicts are allowed; you will not be able to enter two courses that
overlap. If you think you have permission for a time conflict, go to the Registrar’s
Office. If you list a program of under 12 or over 18 points, the system will accept it,
but you must have the approval of both your adviser (online) and your Class Dean
(online or in writing to the Registrar’s Office). If you do not have both approvals,
your program will be invalidated.
You may make
as many changes as you like over the course of a day or days, but unless your adviser
approves the changes, they will not be processed. If your adviser has approved a course, a
red check mark appears in the "status" column before the course title. If your
adviser approved a course and the course was updated overnight to the College
database, the check mark will be green. If you added a course without approval, the course
will appear on the web, but without a check mark. If you dropped without approval, the
Comments and Reminders will remind you. Only courses with green check marks will be on
your program in the College database.
If you add an "L" course
to your ebear program, you will
have to follow the
ONLINE L COURSE SIGNUP
PROCEDURE.
What you enter on the web is
processed overnight. Please note that you will not be able to access online Program Filing
between 9 am and 10am, while the daily transactions are being updated to the
College database.
When you see your adviser, either
you or your adviser can call up your program on the screen. All your adviser then needs to
do is enter his/her password in the Adviser Approval box and Approve. Your program is then
approved. If you make changes, your adviser must again enter the approval. (Your adviser
also has access to your program, and the ability to change it.)
If your adviser has approved
courses, they have check marks, and the adviser's name and the date and time of approval
appear onscreen.
Note that when you log in, your
adviser’s name appears on the screen. If you declare your major, change your major,
or change advisers, you must file paperwork with the Registrar’s Office or
your new adviser will be unable to approve your program.
You may at any time print from the
screen (click inside the window and then click on Print). You will then have a paper
record of the program you are submitting.
The deadline for filing is 4:30 pm on
Friday,
September 12. After that time, students
and advisers will be able to view programs, but not to change them.
Degree Audit:
You also have online access to an audit of your degree requirements (all
requirements except those for the major). The online degree audit
is not
official, but you and your adviser should consult it as you plan your program,
and should
notify the Registrar's Office of inaccuracies or omissions.
Office of the Registrar, Barnard College
August
2008
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