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Cancellations (2014-2015)

Submitted forms must have your written signature (not typed). If you are not able to fax/scan a completed form to us, you can use a website like fillanyform.com to fill out the form and draw your signature (and then email the completed form to us).

Housing Cancellation Form (PDF)

To request a release from the financial obligation of the 2014-2015 Housing Contract, a student must submit a Housing Cancellation form.

Failure to occupy an assigned space does not constitute cancellation of the Housing Contract.  Students who fail to check in or occupy their assigned space on an ongoing basis may forfeit their room assignment but will still be liable for the full financial obligation until such time that the Housing Cancellation form has been submitted and approved (and the student has properly checked out from and/or vacated the residence halls).  

The College may cancel the Housing Contract if a student:

  • Ceases to be a full-time registered student at Barnard or Columbia due to voluntary or required withdrawal or fails to register by the first Friday of the Fall and/or Spring semester;
  • Fails to occupy an assigned space on a regular substantially full-time basis;
  • Fails to vacate an assigned space after a withdrawal has been processed;
  • Violates any other term of the housing contract or ceases to be eligible for housing.

Residents who cancel housing for the Spring semester must properly check out from and vacate their residence hall by the end of the Fall housing period.  December Check Out extensions and/or Winter Break Housing are not available to students without Spring housing assignments.

 

Withdrawal from the College

A student who withdraws from the College must vacate and check out within 48 hours after withdrawing.

If a student withdraws during the semester, a prorated refund (minus the cancellation charge below) may be available if they vacate and officially check out before 60% of the term has been completed; otherwise, a refund of any semester housing charges is not available.

Students who withdraw for the Spring semester but did not vacate campus housing before the end of the Fall housing period will be subject to a prorated fee through such time they do vacate and officially check out.

CANCELLING FOR THE FALL SEMESTER
Cancellation Form received on or before May 19, 2014 No cancellation charge
Received between May 20 and June 2, 2014 5% of Fall Housing Charge (based on room type)
Received between June 3 and June 16, 2014 10% of Fall Housing Charge (based on room type)
Received between June 17 and June 30, 2014 15% of Fall Housing Charge (based on room type)
Received between July 1 and July 14, 2014 20% of Fall Housing Charge (based on room type)
Received on or after July 15, 2014 25% of Fall Housing Charge (based on room type)

CANCELLING FOR THE SPRING SEMESTER
(After moving in for the Fall semester or students new to housing for the Spring)
Cancellation Form received on any date 25% of Spring Housing Charge (based on room type)

 

Moving Off-Campus

A student who wishes to move out of campus housing but remain enrolled in the College will be subject to cancellation fees as outlined below:

CANCELLING FOR THE FALL SEMESTER
Cancellation Form received on of before May 19, 2014 No cancellation charge
Received between May 20 and June 2, 2014 5% of Fall Housing Charge (based on room type)
Received between June 3 and June 16, 2014 10% of Fall Housing Charge (based on room type)
Received between June 17 and June 30, 2014 15% of Fall Housing Charge (based on room type)
Received between July 1 and July 14, 2014 20% of Fall Housing Charge (based on room type)
Received between July 15 and July 28, 2014 25% of Fall Housing Charge (based on room type)
Received between July 29 and Aug 11, 2014 50% of Fall Housing Charge (based on room type)
Received on or after Aug 12, 2014 100% of the Fall Housing Charge (based on room type)

CANCELLING FOR THE SPRING SEMESTER
(After moving in for the Fall semester or students new to housing for the Spring)
Cancellation Form received on or before Dec 1, 2014 25% of Spring Housing Charge (based on room type)
Received between Dec 2 and Dec 15, 2014 50% of Spring Housing Charge (based on room type)
Received on or after Dec 16, 2014 100% of Spring Housing Charge (based on room type)

 

Graduating Mid-Year

A student who plans to graduate mid-year (and needs to cancel housing for the Spring) must submit a Housing Cancellation form by December 1, 2014, to avoid a cancellation fee; otherwise, they will be liable for 25% of Spring Housing Charge (based on room type). 

Confirmation of graduation must be provided by the Registrar office; otherwise, the student will be subject to the Cancellation Fee Schedule above for students moving off-campus.

CANCELLING FOR THE SPRING SEMESTER
Cancellation Form received on or before Dec 1, 2014 No cancellation charge
Cancellation Form received after Dec 1, 2014 25% of Spring Housing Charge (based on room type)

 

Studying Abroad

Housing assignments will be automatically cancelled at no charge when a student submits the Notice of Study Leave (NSL) form to confirm participation in an approved study abroad program (for which the student is paying tuition to Barnard).

Students who withdraw from the College prior to the start of their approved Study Abroad program will be subject to the Cancellation Fee Schedule above for students who withdraw from the College.

 

Academic & Disciplinary Dismissals

Students who are required to withdraw from Housing or the College for reasons of academic or disciplinary dismissal will not be eligible for a refund and remain liable for the current academic semester charge for housing. Students who are required to withdraw for the Spring semester but did not vacate and/or properly check out by the end of the Fall housing period may be additionally responsible for a prorated Spring housing charge until such time as they do vacate and properly check out.  Students must vacate within 48 hours of the dismissal. 

 

First Year, Transfer, & Readmitted Students and Continuing Students without a Guarantee of Housing

Students are not committed to cancellation deadlines and/or fees until notification of a housing guarantee is sent, which may or may not be made with a specific room assignment. Students may cancel their assignment (or guarantee) by submitting the Housing Cancellation form. The form must be received within 5 business days from the date the assignment (or guarantee of housing) is communicated through email in order to avoid a cancellation fee.