Cancellations

Housing Cancellation Form (PDF)
 

Continuing Students

Prior to picking up keys and/or occupying a room, a student with a room assignment (or a guarantee of housing) may cancel their academic year housing by submitting the Housing Cancellation form. Students will be subject to cancellation fees following the schedule below:

First Year, Transfer, & Readmitted Students and Continuing Students Without A Guarantee Of Housing

Students are not committed to the Occupancy Agreement until notification of a housing guarantee is sent, which may or may not be made with a specific room assignment. Students may cancel their assignment (or guarantee) by submitting the Housing Cancellation form. The form must be received within 5 business days from the date the assignment (or guarantee of housing) is communicated through email in order to avoid a $1000 cancellation fee.

All Students

After taking possession of their room keys and/or occupying their room, the Occupancy Agreement and financial obligation cannot be cancelled by the resident without permission from the College. Students should submit the Housing Cancellation form to request a release from the Occupancy Agreement.

The College may cancel the Occupancy Agreement if:

• the student ceases to be a full-time registered student at Barnard or Columbia due to voluntary or required withdrawal or fails to register by September 6, 2013 (Fall semester) and/or January 24, 2014 (Spring semester).
• the student fails to occupy an assigned space on a regular substantially full-time basis.
• the student fails to vacate an assigned space after a withdrawal has been processed.
• the student violates any other term of this contract or ceases to be eligible for housing.

Residents who withdraw from the College may be eligible for a prorated refund of housing charges (through the date that students are eligible for a prorated tuition refund), minus a $1000 cancellation charge.  If a refund is available, it will be calculated from the date the student properly checks out from and vacates their residence hall. If a student fails to properly check out from their residence hall or fails to submit a Housing Cancellation form, they will continue to be liable for their room charge. Students must vacate the residence halls within 48 hours of withdrawing from the College.

Students who are required to withdraw from Housing or the College for reasons of academic or disciplinary dismissal will not be eligible for a refund and remain liable for the current academic semester charge for housing. Students who are required to withdraw for the Spring who did not vacate and properly check out by the end of the Fall housing period may be additionally responsible for a prorated Spring housing charge.

Residents who choose to move out of campus housing yet remain enrolled as a Barnard student will continue to be liable for the current academic semester charge for housing. Students who chose to cancel for the Fall semester will additionally be responsible for a $1000 cancellation charge (for the Spring). Students who wish to cancel for the Spring semester must completely vacate campus housing by the end of the Fall housing period (i.e. by 9am on Friday, December 20, 2013); otherwise, they will be responsible for the entire Spring housing charge.

Residents who make a tuition payment to Barnard in order to participate in an approved Study Abroad program for the Fall and/or Spring Semester will have their housing assignment cancelled automatically upon submission of their Notice of Study Leave and confirmation of payment. Residents leaving for approved Spring Study Abroad programs must properly check out from and vacate their residence hall by the end of the Fall housing period to avoid the spring cancellation fee.

Residents who graduate mid-year will have their Spring housing assignment cancelled automatically as long as their graduation date is properly recorded with the Registrar Office no later than December 1. These residents will not be billed any cancellation charges provided they properly check out from and vacate their residence hall by the end of the Fall housing period.

Failure to occupy an assigned space does not constitute cancellation of the Occupancy Agreement. Students who fail to check in or occupy their assigned space on an ongoing basis may forfeit their room assignment but will still be liable for the full financial obligation until such time that the Housing Cancellation form has been submitted and approved (and the student has properly checked out from and/or vacated the residence halls).

Any requests for waivers of cancellation fees and/or forfeited housing costs due to extraordinary circumstances must be submitted by the student in writing, with documentation, to the Associate Dean for Campus and Residential Life. The waiver request must be received by the Associate Dean within seven (7) calendar days of when the student leaves the residence hall.