2012 December Room Changes

Note: Students from Australia, Denmark, Italy, Spain, Russia, Brazil, Colombia, China, South Korea, Ghana, and South Africa will be coming to Barnard this Spring for the Visiting International Student Program.  If you have a space opening up in your room or suite and would like to request an international student as a roommate / suitemate, please email housing@barnard.edu.

Forms

• 2012 December Room Change Request Form (PDF) -- will be posted online after 12noon on November 26
• Roommate / Suitemate Request Form (PDF)
   

Important Dates

* Students who receive a room change are required to pick up their new room keys (before 5pm on Wednesday, December 19) and be completely moved out of their old room / suite by the start of Winter Break (9am on Friday, December 21).  If you wish to leave for Winter Break before moving your belongings into your new room, you may do so as long as you have completely vacated your old room / suite (i.e. all your belongings).  You may choose to take your belongings home for break, move them into a friend's off-campus apartment, or move them into the room of a friend who is not moving or leaving for the Spring (note: Res Life cannot provide you access to your friend's room when you return from Winter Break; they would have to open their room for you to get your belongings). The important thing is that you will have vacated your old room and not held up other students' room changes.
 

Room Change Request Process

• This process is for Barnard Sophomore, Junior, and Senior students only (first-year students who may be experiencing difficulties with their roommate(s) should speak to their RA).
• Students who submit a Room Change Request form are expected to inform their roommate(s)/suitemates(s) of their request, in order to give them an opportunity to either submit a Room Change Request form of their own or try to recruit a new roommate/suitemate.
• Students with diagnosed disabilities who may need some form of disability-related housing consideration as part of their room change request should contact the Office of Disability Services to complete a Disability-Related Housing Request (DRHR) no later than December 5. More information about the process is available at http://barnard.edu/reslife/disability.
• Room change requests & preferences based upon race, ethnicity, religion, religious practices, sexual orientation, socioeconomic status, physical characteristic, or national origin cannot be accommodated.
• Once submitted, request forms may not be altered unless they are withdrawn (in writing) and/or then resubmitted as a new application.  Request forms may not be withdrawn after the due date (Wednesday, December 5, 4pm).
• The RL&H staff will review all submitted Room Change Request forms.  Decisions made by this group are final.  There is no guarantee that all applicants will receive a room change as a result of submitting a Request form.
• If you wish to move into a specific vacant space, you may specify that on your Request form.  The roommate(s)/suitemate(s) of that vacancy should also submit a Roommate/Suitemate Request Form (available above) requesting you.  This can improve your chances of receiving the room change but does not guarantee it.
• You must complete the room change if granted, as other room changes will be dependent on the room you are vacating.
• If you are granted a room change, you will be responsible for coordinating your move (if applicable) with both the person moving out of the space you are moving into and the person moving into the space you vacate.  Email addresses will be provided.
• You must be willing to stay through the end of exams to move into your new room if necessary (based on coordination with the person vacating the room you would be moving into, if applicable).  
• If granted a room change to a more expensive room type (i.e. moving from a multiple to a single), you will be responsible for submitting payment to the Bursar for the the increase in room rate.  If you are moving to a less expensive room type (i.e. moving from a single to a multiple) and have already paid your room charge for the semester, you will receive a credit on your Bursar account.
• If granted a room change to a location that requires a more comprehensive meal plan (i.e. moving to floors 2-8 of the Quad), you will be required to upgrade to the Quad Upperclass Meal Plan (by completing the Meal Plan Change Request form on eBear).  If you receive a room change to a location outside floors 2-8 of the Quad and wish to change to a less comprehensive meal plan, you will need to the Meal Plan Change Request form on eBear.
   

Winter Break

If you are granted a room change and you receive permission to stay in housing for Winter Break, please note that you would be living in your new room, not your old room (i.e. room changes must be completed before the start of Winter Break).

Elliott, 616, and 620 will be completely closed from 9am on December 21 through 9am on January 14.  Students who receive December Room Changes to those buildings and who apply to be in residence during that time period will be responsible for locating someone (in a residence hall which will be open) who will confirm permission for the student to use their room by submitting the Winter Break Room Host Form (PDF).
 

Questions?

Please visit barnard.edu/reslife/roomchanges#faqs for a list of frequently asked questions (and answers) about Room Change Requests.

If you have any questions after reading the above link, please contact housing@barnard.edu.