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Club Finances

 

This information only pertains to clubs with Stage 2 Recognition from SGA.  Clubs with Stage 1 Recognition do not receive funding. Please contact SGA VP Student Activities, Sarah Steinmann at ses2194@barnard.edu with any questions regarding recognition.

Important Forms

Monthly Reconciliation Form

All Clubs and Societies who currently receive funding from SGA must fill out this reconciliation form and email it to sgafunding@gmail.com by 5pm on the first of every month.  Forms must be filled out and submitted regardless of whether or not funds were used.  Failure to comply will result in the freezing of your account.

Budget and Event Summary Form

All Councils and Internal SGA organizations must fill out this summary and email it to sgafunding@gmail.com by 5pm on the first of every month.  Forms must be filled out and submitted regardless of whether or not funds were used.  Failure to comply will result in the freezing of your account.

Spending Money

There are three ways for clubs to spend allocation money:

1.    Petty Cash

To obtain Petty Cash of up to $50, see Maria Pasquali in the Student Life Office on the 3rd Floor of the Diana.

2.    Student Life Credit Card

Clubs can obtain the Student Life Credit Card to make purchases.  Note that th credit card can only be used in the Student Life Office, so all purchases must be online or over the phone.  Clubs should take into account shipping cost and time if they wish to use the card.  The card can be obtained from Maria Pasquali in the Student Life Office

3.    Reimbursement

Students can spend money out of pocket and submit receipts to Maria Pasquali for reimbursement.  You will be reimbursed through the receipt of a check a few weeks after the request.  Note that you must give all your receipts to Maria Pasquali.  If you do not have your receipts you will not be reimbursed. Also note, that sales tax outside of New York State cannot be reimbursed.