Editing Faculty Profiles

Faculty can activate and edit their own profiles on the website. Profiles can be found via the search on the faculty portal page and associated with relevant news items.

Getting Started


Most department administrators have been trained to use the content management system (CMS) and can help with how to add content to a profile.


Activating Your Profile

  1. Log in at barnard.edu/user, using the same username and password that you use for gBear (leaving off '@barnard.edu')
  2. Notify digital@barnard.edu after logging in so that we may set the profile to faculty.
  3. The Digital team will set the profile to faculty which makes it searchable and set the department so that it is visible within the department's website

» Don't edit your profile until it has been set to "faculty"

Accessing an Active Profle

  1. To log into the site, go to barnard.edu/user
  2. Enter your gBear user id and password.
  3. Once you are logged in, you will see your profile page with tabs just below your name.
    This will be your user name, e.g. aprofessor, until you've edited the profile and added your first and last names (middle initials go with the first name).

view upon log in

Click edit to add to or edit your profile.

Notice that once you click edit, there are many more areas to enter information than may be currently used in your profile.

If any of these are not available to you to edit, or if Text format is set to "plain text", please contact digital@barnard.edu and we will reset the profile.

This provides a structured way to enter and edit your information for display within the site. Using these fields as they are intended is beneficial for the website because it makes it possible to selectively display a faculty member's first name, last name, title, photo, bio, etc.

Website news items associated with you are dynamically displayed (you don't have to add them, the system does) within your profile.

Any fields that you leave blank won't display on your profile, though we recommend you make use of as many as make sense for you since there are character limits for each field, and loading all of your information into one field could create problems. If the title of an empty field does display, place your cursor in the box and hit delete or backspace to get rid of any inadvertent (and invisible) characters.

First Steps

Enter first name, last name and title.

In the Title area, enter any roles you have with the College. Be sure to note an endowed chair. With your cursor in that line, go to the "Format" drop down box and select "Heading 2".

Upload your profile photo. Click Select media, go to the Upload tab, click in the box or the Browse button and navigate to your photo (from your desktop or a folder on your machine), select and upload. If it is larger than the sidebar area, it will be scaled to fit. If it is a very large file to begin with, it might help to first resize it smaller and save it with a new name.

Set your department(s). This enables the profile to appear within the department site as well as keeps it from inadvertently showing up in the wrong department.

Topics: Ignore these as they are not currently being used in relation to profiles.

Entering & Formatting Content

Areas where you can put in free-formatted content have windows with editing toolbars. The label above the editing window will display as a header for that content, except for Title, Bio, and Other. 

There are a number of fields for content which provides two benefits:

  1. More room for content.
    Each field has a 5000 character limit, including code, so it's in best interests to split information up according to the provided structure. Long bios can be spread between the Title, Bio and Other fields.
  2. Display of select content.
    This allows the site to show selected bits of a profile in appropriate spots, like just name, title and photo for listings. So when splitting up information, definitely make use of the Bio and Publications areas and use Other for extra information.


The Toolbar:

The first formatting options are fairly self-explanatory - bold, italic, left-justified, centered, right-justified, bulleted list and numbered list.

link iconAdd Link – highlight the text to be linked and click this icon to open the link interface.

remove link iconRemove Link – put your cursor in linked text and click this to remove the link.

edit image iconImage editor – select an image and click on this icon (or double click an image) to open this interface. Here you can resize an image.  Be sure to set text format (see below) to "Full HTML".

blockquoteBlockquote – indents a paragraph on the left and right, and gives a little more space above and below. There is also an option to simply indent a paragraph.

styles optionsStyles – this dropdown box is contextual, the options it shows depends on where you are:

  • links - options to add icons for links as seen at left.
  • images - options to place it to the left or right while text wraps around it.
  • tables - option for striped rows. (Set text format to "Full HTML".)

table iconTables – Use this to add tables to your page. See Editing an Article for more on table properties.

Text Format – This dropdown box below your editing window offers a few different choices. Whenever you are doing more than formatting text, like adding tables or images, switch it to Full HTML.



To add images, files, or embedded video or audio to your page:

  • Put (click) your cursor in the location where you would like the image or linked file to appear
  • Select the media icon in the toolbar of that content field
  • Select an existing image, file or video, or upload your own.

Go to Uploading Media and Files for more in-depth guidance.


If the original image is quite large, it may need to be resized and saved for use on the web. We recommend 1200-1600 pixels wide.

Once inserted, you may go back to your image, click on it to select it, and continue formatting as needed. Use the styles to place it to the right or left of the text, the image editor to resize, or add a link. Set text format to "Full HTML".

Best Practices


The ideal browser to use is Firefox.

There are quirky behaviors when using IE, Safari or Chrome.

Copying & Pasting Text

Ideally, we want to bring over the cleanest text possible and do all formatting within the site's editor. This prevents bringing over unwanted code or formatting and saves frustration when the editor is not able to format copy as expected. The paste-from-word tool is the best way to achieve this whether copying and pasting from Word, another type of document or a web page.

Advanced method: change Text format to Filtered HTML and paste. This format strips all formatting but basic paragraphs.

Editing Copy

Studies show that online readers tend to quickly scan web pages for vital pieces of information rather than read text completely from top to bottom.

In answer to this, web copy should be in short chunks separated by sub-headers. Bulleted and numbered lists are also very web-friendly. Upload a CV for those requiring more detailed information.

Avoid using the words "click here" for links within your text. Visually-impaired visitors using screen readers can selectively read links within a page. Instead, use descriptive text that will tell a visitor clearly where the link will take them. When linking to a document, make use of the icons to provide a visual distinction between links to a web page or site and links to download a document.