Creating and Editing News and Events

Once you've logged into the site, you will have a gray toolbar at the top featuring an option to "Add content." Select "Add content" to see the available types of content you can create. Then select "News" or "Events."


Difference between News and Events

An event takes place on a particular date or dates and then it is over. Event listings show only upcoming events. A separate listing is required to see past events or the user can search for a past event.

News reports on topics, people and can be used to provide follow-up coverage on events. News items will be included in listings indefinitely, falling farther back in the list as they grow older.




This is the title of the news item which will show up at the top of the page, but also will be the link that visitors use to get to the news item when it is listed on other parts of the site (news listings, related news sidebars, etc.). This should be short and descriptive.


Topics control what items come up in the right rail of the item. After you’ve saved the piece of content, be sure to check the sidebar and make sure you are happy with the related items that show in the right column.

Select keyword topics that are relevant to the content to ensure the news appears on these topic lists such as STEM and Sustainability. To select multiple topics, hold cntrl (Windows) or command (Mac) and click on each topic. See for a list of available topics.

Guidelines for adding topic terms to an event or news item

On the Barnard site, these terms are used to generate views of related news or events. This listing aims for relevance by displaying items with all or most of the same terms. If there are too many terms associated with the item, the related list may display items that seem random.

The terms are also visible and linked when viewing a news article or an event so that the user may click on one to view more items on that topic.

When selecting terms, pick one term that best describes the article or event, then one or two more to modify. If the term is only tangentially related, it’s best to leave it off. If it’s not clear what a term should be used for, reference the list, found here, some terms have clarifying definitions.

For example, an article on students attending the Women’s March in Washington, is best described as “activism”, with “politics” as a modifier.

To sum up:

  • Be specific
  • Select one term as main category, others modify
  • Max 3 terms

Adding new terms

Suggestions for additional terms can be emailed to

Topics terms should be fairly broad, align with a College strength or priority, and not be similar to an existing term.

News Type

General should already be selected and in most cases, this is the correct setting.


Choosing audiences from this list will put this content into the News or Events stream on the appropriate audience portal page. For example, to appear on Faculty sites, select Faculty as Audience Type. See also Domain Access Options below.


Choose the department that will have access to edit this item.

Show on these lists

Choose your department’s list. You can also include other lists, but be sure to contact those departments before you post content on their sites. This field allows you to choose from Administrative department lists. Do not add to News & Events - if the news seems relevant to share on the News site, complete and publish the news item, then email with the link.

To distribute content to Academic department lists, see Domain Access Options

Associated Person

If a person at the college is associated with this piece of content, you can link it to them. Start typing their email address until it shows up.

Lede Image

Upload an image here and Drupal will resize it (in proportion) for use all over the site. The most common places lede images show are on a news/event listing page or in sidebar Related content (as shown in the screen shot above). The lede image will not show on the item’s page.

Lede Text

Lede text will show on News listing page, or if an item is Sticky, it will show in the featured area of a News or Events listing page. It may also show in a Related sidebar. Lede text will not show on the item’s page.


Works the same way as the body in an Article.

Journal Article Reference Information

You will most likely not use this text field


If you've created a slideshow, begin typing the title here and select from the options presented. Learn how to create a slideshow here.

Images and Files

Images and Files work the same way as they do in Articles.

Domain Access Options

For those managing department sites, e.g.,, open this box to see the list of available domains, at the bottom of the list is an option to set the  Source domain. The default is Use active domain. Change this to the site that owns the news or event. In this example, we'd change it to English.

News or Event items can be posted to Academic departments' listings by checking off the departments on this list. Be sure to leave Barnard College checked. As with Lists, be sure to contact the department before adding content to their site.

Authoring Information*

For News, the Authored On date determines the date that the item is posted.

If you back-date a news item, it will appear to have been posted in the past. If you make the date in the future, your news item will not post until that future date hits. If you don’t put anything into this field, it will be timestamped at the moment you hit save, and your item will post immediately.

The date can be changed later.

Publishing Options

Moderation State

The item can be saved in one of two or three states, depending on your permissions:
- Draft
- Needs Review
- Published

Both draft and needs review will save the item, or a new version of an item, in an unpublished state until it is resaved with published selected. Draft and Needs Review items will appear in the listing under the Needs Review tab in My Workbench.


If this field is checked, the news post will display at the top of every sticky-supporting list of which it is a part, regardless of when it was posted. It will stay there until this field is unchecked. There are no current displays that use this setting.



All Day: All day events do not display start and end times.

Show End Date: When Show End Date is checked, the end date and time displays. Use this field if your event has a defined beginning and ending time.

Date and Time: Select a date from the calendar by clicking on the date field.  Time must be written 24-hour time.  For example, 3 pm would be written as 15:00.  This field determines when your event displays on the listing page.

Repeat: Repeating events can be easily configured by checking the Repeat box. Exceptions can be noted by using the Exclude/Include dates check boxes. For example, if Karaoke Wednesdays take place every Wednesday of the semester except during spring break, check the Exclude dates box and write in the date when the karaoke event would not take place.

(The authoring-information date no longer needs to be adjusted.)

Event Type

Pick the closest match from this list for your event. The selection(s) made in this field correlate to the Events by Category filter on the events listing page.  To select multiple options, hold ctrl (Windows) or command (Mac) and click the desired options. Please follow the guidelines when adding topic terms to an event or news item listed here. Events that fall under the category of Research and Scholarship need the event type of lecture, panel, seminar, workshop or conference.


Please refer to topics in the News section as the same rules apply.


The audiences selected here correlate to the calendar displays on both the MyBarnard portal and the audience pages. See Domain access options above in News for further settings.

Show on these lists

Choose your office’s list. You can also include other lists, but be sure to contact those offices before you post content on their sites. This field allows you to choose from Administrative office lists. To distribute content to Academic department lists, see Domain Access Options.

Sub Title

If there is additional information not included in the title it can be included it here.


As the help text below this field states, this field does not control when the event expires. It simply tells people viewing the site when your event is. The recommended format for a single date event is Day of the Week, Month Day, Year e.g.: Friday, January 31, 2014. If your event has multiple dates you can include both in this field however it makes sense.


Include either the start time of your event or, if needed, a time range. It can also be left blank if it does not apply to your event.


The location of your event can be included here. Directions to the location probably will not fit here, and so should be included in the Body or Right column copy. Leave blank if it is not applicable to your event.

Lede image

The Lede image displays on the event listing page.  For more on how to upload or select media files, visit the Uploading Media and Files documentation.


Lede text is usually one to two sentences that give a brief introduction to your event.  This text displays on the event listing page and is optional.

Right Column Copy

Event items have the option for right column copy as a region to include registration information, application links, or any other logistical information that you want to draw attention to. Contact information for the event can also be placed here. The same recommendations apply for right column copy in events as they do in articles.

Settings for Department Sites

When  a news or event item is added to an academic department site, it will automatically be displayed on that homepage and news or event listing. There are options to show these items on the main college news or event listings, news lists in other college office sites, or other academic departments sites.

Add to a College Listing

To add your item to the college's listing for either news or events, go to Show on these lists and select News and Events under Barnard News & Event Types. (See above)

Next, click Domain Access Options, in the gray boxes toward the bottom, and check Barnard College. You'll notice that your own domain is checked by default.

Several offices within the college have news listings as well. If, for example, Student Life asked if they could show your event on their listing, in Show on these lists, select Student Life under Student Services. And make sure Barnard College is checked under Domain Access.

Add to Another Department's List

For cross-departmental listings, go to Domain Access Options and check any additional acedemic departments. If you are not the administrator for any of the selected sites, please be sure to contact your counterpart(s) before posting content to their sites.