Department Chair's Timeline

The Department Chair's Timeline is intended as a guide for departments planning the academic year.  All dates are subject to change.

FALL SEMESTER 2015

SEPTEMBER

Due Friday, September 18: (Fall 2015 Final Program Filing Deadline)

  • Reassign the major advisees of all faculty on leave
  • Ensure all advisers in your department or program approve final fall program-filing by the deadline

Reminders:

  • Introduce new full-time faculty members at first faculty meeting (you will be contacted by the Office of the Provost)
  • Meet with junior faculty to review course evaluations form previous years by the end of September
  • Begin preparing dossiers for PoPP Reappointment in Rank and Reappointment of Senior Lecturer and Associate reviews, and referee dossiers for Promotion to Full Professor reviews (due December 15)
  • Begin planning for department majors program planning meetings

 

OCTOBER

Due Monday, October 5:

  • Proposals for Spring 2016 new courses, course changes, and program changes due to the Office of the Provost, for review by the Committee on Instruction

Due Friday, October 9:

  • Graduation materials (certified transcripts, senior project grades, nominations for departmental honors) for October candidates due to the Registrar
  • Spring Directory of Classes Information due to the Registrar

Due Monday, October 12:

  • Faculty applications for Mini-Grants due to the Office of the Provost (deadline 1)

 

NOVEMBER

Due Monday, November 9: (Spring 2016 Advance Program Filing Opens)

  • Ensure all instructors post textbook information for their Spring 2016 courses on CourseWorks

Due Monday, November 23: (Program Filing Deadline, Spring 2016 Advance Programs)

  • Ensure all advisers in your department or program approve advance spring program-filing by the deadline

Due Monday, November 30:

  • Faculty applications for Mini-Grants due to the Office of the Provost (deadline 2)

Reminders:

  • Begin Department budget planning
  • Survey faculty and staff on computer requests
  • Tenure nominations for 6th year Assistant Professors due January 15th

 

DECEMBER         

Due Tuesday, December 1:

  • Submit non-renewal notice in 2nd academic year to the Office of the Provost

Due Thursday, December 10:

  • All appointment forms for January payroll due to the Office of the Provost

Due Friday, December 11:

  • Submit approved transcripts for February degree candidates to the Registrar

Due Tuesday, December 15:

  • PoPP Reappointment in Rank and Reappointment of Senior Lecturer and Associate reviews dossiers due to the Office of the Provost
  • PoPP and Lecturer/Associate internal promotion notifications due to the Office of the Provost
  • Department budget planning requests including computer needs due to the Office of the Provost

Reminders:

  • Begin preparation for Third Year Reviews of Assistant Professors

 

SPRING SEMESTER 2016

JANUARY

Due Friday, January 15:

  • Notification of tenure nominations for 6th year Assistant Professors due to the Office of the Provost

Due Monday, January 18:

  • Nominations for departmental honors and senior project grades for February Degree Candidates due to the Registrar

Due Monday, January 25:

  • Tow Award for Innovative and Outstanding Pedagogy applications due to the Office of the Provost

Due Friday, January 29: (Spring 2016 Final Program Filing Deadline)

  • Reassign the major advisees of all faculty on leave
  • Ensure all advisers in your department or program approve final spring program-filing by the deadline

Reminders:

  • Prepare requests to the FBPC to request/affirm line allocations for new faculty searches and continuing faculty lines scheduled for reappointment review in coming academic year (due Friday, February 5)

 

FEBRUARY

Due Monday, February 1:

  • Referee and comparison lists for tenure nominations due to Office of the Provost

Due Monday, February 1:

  • Faculty applications for Mini-Grants due to the Office of the Provost (deadline 3)
  • SAPL Supplmentary Grant applications due to the Office of the Provost (Assistant Professors in their 3rd Year Only)

Due Friday, February 5:

  • Requests to the FBPC to request/affirm line allocations for new faculty searches and continuing faculty lines scheduled for reappointment review in coming academic year due to the Office of the Provost

Due Monday, February 8:

  • Proposals for Fall 2016 new courses due to the Office of the Provost, for review by the Committee on Instruction

Due Friday, February 12:

  • Fall Directory of Classes information due to the Registrar
  • Revisions to the First-Year Guide due to the First-Year Dean

 

Reminders:

  • Begin preparing departmental nominations for teaching awards
  • Begin applications for Presidential Research Awards (due Monday, March 7)
  • Begin preparing nominations for College-wide fellowships and prizes

 

MARCH

Due Tuesday, March 1:

  • Dossier materials for fall tenure cases due to the Office of the Provost
  • Completed internal promotion materials due to the Office of the Provost
  • Submit non-renewal notice in first academic year to the Office of the Provost

Due Monday, March 7:

  • Presidential Research Award applications due to the Office of the Provost
  • Virginia C. Gildersleeve Professorship nominations due to the Office of the Provost

Due Thursday, March 10:

  • Submit nominations for College-wide fellowships and prizes to the Dean of Studies

Due Tuesday, March 15:

  • Completed Third Year Reviews of Assistant Professors, Assistant PoPPs, and Lecturers/Associates due to the Office of the Provost

Due Wednesday, March 23:

  • Department nominations for teaching awards due to Department Chairs (one week prior to the March Chairs Meeting)

Reminders:

  • Begin preparing Professional Development Leave (PDL) and Senior Faculty Research Leave (SFRL) applications (due Monday, April 4)
  • Begin preparation of materials for annual assessment report and announce annual departmental assessment meeting

 

APRIL

Due Monday, April 4:

  • Professional Development Leave (PDL) and Senior Faculty Research Leave (SFRL) applications due to the Office of the Provost
  • Faculty applications for Mini-Grants due to the Office of the Provost (deadline 4)

Due Monday, April 11: (Fall 2016 Advance Program Filing Opens)

  • Ensure all instructors post textbook information for their Fall 2016 courses on CourseWorks

Due Wednesday, April 13:

  • Submit departmental nominations for teaching awards to the Office of the Provost

Due Thursday, April 14:

  • Submit transcripts and nominations for departmental honors for May graduation candidates to the Registrar.

Due Monday, April 25: (Program Filing Deadline, Fall 2016 Advance Programs)

  • Ensure all advisers in your department or program approve advance fall program-filing by the deadline

Reminders:

  • Begin compiling Chair’s Annual Report

 

MAY

Due Friday, May 6:

  • Submit completed faculty personnel forms to chairs and the Office of the Provost
  • Submit senior project grades for May degree candidates to the Registrar. 

Due Tuesday, May 10:

  • Submit revised information for Guide to Academic Advising to the Dean of Studies

Due Friday, May 27:

  • Submit Chair’s Annual Report for salary review and annual assessment report to the Office of the Provost

Reminders:

  • Last opportunity to make purchases in the current fiscal year’s budget

 

SUMMER (Approximate Dates)

JUNE

Due Late June:

  • Administrative employee evaluations due to the Office of the Provost
  • Confirm delivery of all orders before fiscal year ends

 

JULY

Reminders:

  • Final department budgets distributed

 

AUGUST

Due Wednesday, August 10:

  • All appointment forms for September payroll due to the Office of the Provost

Reminders:

  • Reassign the major advisees of all faculty on leave or who have departed the College