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2014 Spring Room Change & Buy Out Requests

Forms

Important Dates

Friday, January 24, 2014 Room Change Request forms available online (see above).
Thursday, January 30, 2014, 4pm Room Change Request forms due to the Residential Life & Housing (RL&H) office, 110 Sulzberger.
Wednesday, February 5, 2014, 9pm Room Change & Buy-Out Request results will be emailed to students.
Friday, Feburary 7, 2014, 9am If a room change is granted, you may begin moving to into your new room in cooperation with the person vacating the room (if applicable) and the person replacing you in your old room (if applicable).  Keys will be available to pick up between 9am-5pm at the RL&H Office.
Sunday, February 9, 2014, 9pm If a room change is granted, you must have completed your move and returned your old room keys using the Room Change envelope provided to you when you picked up your new room keys.

 

Room Change Request Process

This process is for Barnard Sophomore, Junior, and Senior students only (first-year students who may be experiencing difficulties with their roommate(s) should speak to their RA).  Columbia University students living in Barnard residence halls are not eligible to participate in this process and there is no switching permitted between BC-designated and CU-designated spaces (please consult CU Housing for information about room changes for CU students).

Students who submit a Room Change Request form are expected to inform their roommate(s)/suitemates(s) of their request, in order to give them an opportunity to either submit a Room Change Request form of their own or try to recruit a new roommate/suitemate.

Students with diagnosed disabilities who may need some form of disability-related housing accommodation as part of their room change request should additionally contact the Office of Disability Services to complete a Disability-Housing Request (DHR) no later than January 30, 2014. More information about the process is available at http://barnard.edu/reslife/disability.

Once submitted, Request forms may not be altered unless they are withdrawn (in writing) and/or then resubmitted as a new application.  Request forms may not be withdrawn after the due date (Thursday, January 30, 2014, 4pm).

The RL&H staff will review all submitted Room Change Request forms.  Decisions made by Residential Life & Housing are final.  While Residential Life & Housing will endeavor to provide as many room changes as possible, students who submit a Request form are not guaranteed to receive a room change and/or buy-out.

Students may request to make a 1-for-1 swap with another student OR they may specify a set of criteria for which types of rooms or locations they would be willing to move to. Students who wish to move into a specific vacant space should specify that on their  Request form.  The roommate(s)/suitemate(s) of that vacancy should also submit a Roommate/Suitemate Request Form (available above) mutually requesting the student requesting a room change.  This can improve a student's chances of receiving the room change, but does not guarantee it.

Room change requests & preferences based upon race, ethnicity, religion, religious practices, sexual orientation, socioeconomic status, physical characteristic, or national origin cannot be accommodated.

Students granted a room change must move, as other room changes will be dependent upon the space that will be vacated.  Students will be responsible for coordinating their move (if applicable) with both the person moving out of the newly assigned space and/or the person moving into the space they vacate.  Email addresses will be provided.

The spaces available for room changes are usually limited. We cannot guarantee that students will receive a room change through this process. We encourage students to be flexible and as broad as possible in their preferences (to increase their chance of receiving a room change); however, students should not preference locations they would not want to move to (as students who receive a room change must complete the move to the newly assigned room).

 

Buy-Out Requests

Students who live in a room with a vacancy (or who believe a vacancy may open up due to a roommate receiving a room change) may request to "buy out" their room (i.e. pay the prorated difference in price between a single and a multiple, in order to ensure that another student will not be assigned to that space for the rest of the semester).

Spaces that are granted as buy-outs will not be listed as a vacancy for possible room change during the Spring semester. While very unlikely, if for emergency reasons a student must be placed into the space in a bought-out room, the student(s) will be refunded the full buy-out charge.

 

Frequently Asked Questions

If you have any questions, please contact Matt Kingston, Associate Director for Housing Operations, at mkingston@barnard.edu.