Housing Cancellations

Housing Cancellation Form (PDF)

Submitted forms must have your handwritten signature (not typed). If you are not able to fax or scan/email a completed form to us, you can use a website like pdfescape.com/open to fill out the form and draw your signature (and then email the completed form to us).

Please see http://barnard.edu/reslife/summerhousing/cancellations for Summer Housing cancellation deadlines and fee schedule.

2019-2020 Academic Year Housing Cancellations

The Housing Contract period covers from when a student signs the Housing Contract through when the residence halls close at the conclusion of the academic year.  To request a release from the financial obligation of the Housing Contract, a student must submit a Housing Cancellation form.  Failure to occupy an assigned space does not constitute cancellation of the Housing Contract and all financial obligations remain.

A cancellation is not effective until all such applicable conditions below are satisfied:

  • The Housing Cancellation Form has been received by the Residential Life & Housing office.
  • The student completes a check-out envelope at their residence hall front desk and returns all keys issued by the College.
  • The student fully vacates College housing, including their belongings.

Students may be eligible for refunds on a term- or prorated-basis and/or may be liable for cancellation fee as outlined in the Fee schedule below. 

Students who are required to move out of College housing for reasons of academic or disciplinary dismissal will not be eligible for a refund and remain liable for housing charges.

Students who cancel in the middle of a semester must vacate within 48 hours of submitting the Housing Cancellation form and/or taking a leave of absence from the College; otherwise, late cancellation fees and/or disciplinary action may apply.

Fall residents who cancel housing for the Spring semester must properly check out from, return keys, and vacate College  housing before the residence halls close for Winter Break (9am on Friday, December 20, 2019); otherwise, late cancellation fees and/or disciplinary action may apply.

Cancellation Categories

  • Leave of Absence or Withdrawal from the College (must be confirmed in writing by Dean of Studies)
  • Moving Off-Campus (while remaining enrolled as a student)
  • Mid-Year Graduation (must be confirmed in writing by Registrar)
  • Approved Study Leave (Study Abroad or Spelman Exchange for which a student is paying tuition to the College)
  • Cancellation of housing application from a new enrolling First Year, Transfer, or Visiting student; student returning from a leave of absence; and continuing students without a guarantee of housing

Fee Schedule: Percentage of Semester Rate

Percentage Standard Room Rate Studio Single Room Rate
5% $270.65 $441
10% $541.30 $882
15% $811.95 $1323
20% $1,082.60 $1764
25% $1,353.25 $2205
50% $2,706.50 $4410
100% $5413 $8820

Fee Schedule: Cancellation Prior to Occupancy

Continuing Students who participated in Room Selection

Cancellation Effective Date Leave of Absence or
Approved Fall Study Leave*
Moving Off-Campus
Through May 13, 2019 No Cancellation Fee No Cancellation Fee
May 14 and May 27, 2019 5% of Fall room rate 5% of Fall room rate
May 28 and June 10, 2019 10% of Fall room rate 10% of Fall room rate
June 11 and June 24, 2019 15% of Fall room rate 15% of Fall room rate
June 25 and July 8, 2019 20% of Fall room rate 20% of Fall room rate
July 9 and July 22, 2019 25% of Fall room rate 25% of Fall room rate
July 23 and August 5, 2019 25% of Fall room rate 50% of Fall room rate
August 6, 2019 thru taking occupancy 25% of Fall room rate 100% of Fall room rate

* Students accepted into an approved Fall Study Leave program after May 13, 2019 must submit the Housing Cancellation form and dated proof within 5 days of their acceptance to avoid a cancellation fee.

All other Fall 2019 Applicants

(e.g. new enrolling first year, transfer, & visiting students, students returning from a leave of absence, continuing students without a guarantee)

Cancellation Effective Date Cancellation for Any Reason
Through July 8, 2019 No Cancellation Fee
July 9 and July 22, 2019 5% of Fall room rate
July 23 and August 5, 2019 10% of Fall room rate
August 6 - August 19, 2019 15% of Fall room rate
August 20, 2019 through taking occupancy 20% of Fall room rate

Spring Applicants

(e.g. not in housing for Fall)

Cancellation Effective Date Cancellation for Any Reason
Through December 20, 2019 No Cancellation Fee
December 21 - December 31, 2019 5% of Spring room rate
January 2 - January 7, 2020 10% of Spring room rate

January 8, 2020 thru taking occupancy

15% of Spring room rate

Fee Schedule: Cancellation after Taking Occupancy

Applies after checking in, taking possession of College-issued room keys, and/or moving any belongings into College Housing.

Cancellation Fees applied during the Fall 2019 Semester

Cancellation Effective Date

Leave of Absence Moving Off-Campus
Before 60% point in Fall Semester Prorated Fall daily rent charge
+ 25% of Spring room rate
No refund of Fall room rate
+ 25% of Spring room rate
After 60% point in Fall Semester No refund of Fall room rate
+ 25% of Spring room rate
No refund of Fall room rate
+ 25% of Spring room rate

Cancellation Fees applied when cancelling for the Spring 2020 Semester

(e.g. students in residence for the Fall semester moving out at the end of the Fall semeser)

Cancellation Effective Date Leave of Absence Moving Off-Campus Mid-Year Graduation or
Approved Spring Study Leave*
Through December 1, 2019 20% of Spring room rate 25% of Spring room rate No cancellation fee
December 2 - December 14, 2019 20% of Spring room rate 50% of Spring room rate 20% of Spring room rate
December 15 - 20, 2019 25% of Spring room rate 100% of Spring room rate 25% of Spring room rate

* Students accepted into an approved Study Leave program for the Spring after December 1, 2019 must submit the Housing Cancellation form and dated proof within 5 days of their acceptance to avoid a cancellation fee.

Cancellation Fees applied during the Spring 2020 Semester

Cancellation Effective Date Leave of Absence Moving Off-Campus
Before 60% point in Spring Semester Prorated Spring daily rent charge + 25% of Spring room rate No refund of Spring room rate
After 60% point in Spring Semester No refund of Spring room rate No refund of Spring room rate